Facilities Director Job Description

Facilities Director Job Description, Skills, and Salary

Are you searching for a facilities director job description? Get to know about the duties, responsibilities, qualifications, and skills requirements of a facilities director. Feel free to use our facilities director job description template to produce your own facilities director job description. We also provide you with information about the salary you can earn as a facilities director.

 

Who is a Facilities Director?

Facilities directors are in charge of a facility’s upkeep, security, and cleanliness. The administration of personnel, finances, vendor contracts, and special projects are also part of their duties. Facilities directors frequently work on-call schedules and may be forced to put in extra hours.

An executive who oversees the general administration of a firm facility, such as a manufacturing plant, data center, or warehouse, is also known as a facilities director. Though it tends to be more inwardly focused, the position is comparable to that of a regional manager. The main duties of a facilities director include managing the facility’s staff and equipment as well as carrying out the administrative tasks required to keep it running. You are in charge of hiring staff, creating and following budgets, and negotiating with outside contractors for services like HVAC and property upkeep.

Additionally, you could able to order equipment or supplies, manage building projects, and negotiate leases. The seamless daily functioning of the facility is what you want to make sure of as the facilities director.

Facilities directors also referred to as directors of building and facilities operations, are responsible for managing the day-to-day operations, budgeting, regular maintenance, emergency response, risk management, contractor management, security, and site inspections.

Facilities directors ensure that structures and their components are always clean, maintained, and secure. These obligations also cover the areas where structures are located.

The main requirements for becoming a facilities director are several years of experience in the management of a comparable facility and comprehensive knowledge of the laws and regulations governing the property. Employers favor candidates with knowledge of the upkeep requirements of various building kinds, expertise or certification in property maintenance, and the capacity to effectively prioritize duties. Being a successful facilities director necessitates having strong communication skills, the capacity to create and evaluate budgets, an understanding of workplace safety regulations, and negotiating abilities. Employers could search for experience managing a particular sort of facility since some institutions, like hospitals, require directors with specialized training or expertise.

The physical plant of an organization, which includes the buildings, grounds, and machinery, is under the control of the facilities directors. The physical plant’s upkeep and repairs are likewise under the facilities director’s control. A wide range of personnel, including architects, engineers, contractors, and suppliers, are interacted with by the facilities director. To complete the job, the facilities director must be able to speak clearly with these individuals. To make sure that the organization’s physical plant satisfies their demands, the facilities directors also collaborate with the personnel. The organization’s finance team and the head of facilities collaborate closely to make sure that the physical plant is run within the allocated budget. To make sure that the organization’s physical plant is appealing to potential consumers and clients, the facilities directors also collaborate with the marketing team.

The facilities director could also be involved in the marketing or human resources departments of the company. By giving workers a safe and healthy workplace, they may contribute to ensuring that the company’s overall goals are realized.

 

Facilities Director Job Description

What is a facilities director job description? A facilities director job description is simply a list of duties and responsibilities of a facilities director in an organization. Below are the facilities director job description examples you can use to develop your resume or write a facilities director job description for your employee. Employers can also use it to sieve out job seekers when choosing candidates for interviews.

  • Control outside contractors
  • Employ personnel for the facilities Schedule repairs and upkeep
  • Establish and sustain a facilities budget Ensure adherence to safety and hygiene rules
  • keep up with building structures
  • Maintain timetables
  • Oversee the staff at the facilities
  • Control maintenance personnel
  • Inspect the site
  • Put safety measures in place
  • Manage the repair and maintenance budget.
  • Layout planning for amenities
  • Select the office’s furnishings and equipment
  • Maintain a supply inventory
  • Direct the design, building, and renovation of new or existing facilities
  • Ensure that the maintenance crew completes all necessary jobs on schedule
  • Design new projects or make modifications to existing buildings while collaborating with architects and designers
  • Keep track of the company’s inventory of goods, tools, and machinery, including computers,
  • Meet with specialists to discuss project specifics and schedules, including contractors, architects, and engineers
  • Design, constructed oversee the refurbishment of new or existing facilities
  • Ensure that the maintenance team completes all essential tasks on time while working with architects and designers to construct new projects or make adjustments to existing ones
  • Maintain the inventory of the company’s products, equipment, and tools, including computers,
  • Meet with experts, such as contractors, architects, and engineers, to discuss the details and timelines of the project
  • Direct, manage, and evaluates department personnel; mapmaker personnel is trained on certain job duties and responsibilities
  • Oversee, plan, and manage outside contractors (electricians, plumbers, excavators, roofers, painters, landscapers, etc.
  • Schedule and oversee maintenance staff engaged in building and property upkeep and repair; in charge of electrical, plumbing, heating, air conditioning, and ventilation services, as well as safety and security.
  • Develop and oversee the department budget; place orders for supplies and equipment and keep track of inventories; where necessary, submit proposals for capital outlay expenditures.
  • Create, implement, and oversee preventative maintenance and improvement plans for buildings, grounds, mechanical and electrical systems, utility systems, and safety and security systems.
  • Oversee a cleaning staff that works in campus buildings and grounds.
  • Serve as an administrator in charge of facility security and ADA compliance, and coordinates with employees and state representatives to satisfy college and MIOSHA requirements.
  • Create bid specifications for projects, machinery, and contractual services; estimates prices of equipment, materials, labor, and supplies; and prepares specifications for physical plant projects. monitors construction and site work done by outside contractors
  • Develop requirements for campus energy management systems that are affordable; oversee the maintenance, operation, and repair of such systems
  • Ensure that hazardous and regulated wastes are properly disposed of under by-laws and regulations; collaborate directly with outside organizations including OSHA, MIOSHA, and local and state health departments as necessary.
  • Identify the need for and coordinate on-site and off-campus physical plant training sessions for bloodborne pathogens, OSHA, MSDS, and other job-related training.
  • Oversee shipping and receiving operations as well as the upkeep of fleet vehicles.
  • Assess and estimate future facility demands and present solutions to meet them, contributes to strategic planning

 

Qualifications

  • A bachelor’s degree at the very least in engineering or facilities management
  • 5 years minimum experience as a facilities director. Proficient maintenance system knowledge
  • Strong legal and regulatory expertise
  • MS Office proficiency Excellent written and verbal communication abilities
  • Outstanding interpersonal abilities
  • Strong focus on the details
  • Outstanding organizing abilities
  • Strong ability to solve problems

 

Essential Skills

  • Leadership: As they frequently supervise a group of facilities personnel, facilities directors need to possess this ability as well. A facilities director’s staff may be motivated, inspired to work hard, and encouraged to advance their talents with the aid of leadership skills. A facilities director can use leadership to inspire their staff to finish duties and to assign them to others.
  • Communication: The capacity to transmit knowledge to others clearly and succinctly is known as communication. You would have to communicate with a range of people in your capacity as director of facilities, including staff members, subcontractors, and clients. Effective communication may assist you in expressing your thoughts and expectations, as well as in providing answers and resolving issues.
  • Problem-solving skill: Identification, analysis, and development of a solution to an issue are all aspects of problem-solving. If there is a broken piece of equipment or a safety danger in your facility, you could be in charge of fixing it as the director of facilities. You can maintain a secure and effective workplace by using your abilities to recognize the issue and come up with a solution.
  • Organization: Another talent that facilities directors may find useful is organization. This is because they frequently manage many projects and responsibilities at once. They can manage their workload and assign duties to other team members more effectively if they are well-organized.
  • Project management is another ability that facility directors frequently employ in their work. You can supervise project planning, execution, and assessment with this ability. To handle maintenance, building, and other efforts that have an impact on your facilities, employ project management.
  • Tech-savvy: Depending on the particular function, more specialized abilities will be needed. Because machinery in factories is increasingly monitored and controlled by technology, facilities managers now have a higher need to be acquainted with it. You must be familiar with IT technology if you work in a hotel, for a sports group, or in an office setting.

You’ll need to manage finances in addition to being tech-savvy, which requires familiarity with numbers and the capacity to be accountable with your tracking of figures. You must be aware of the rules and the safety standards that apply to your particular environment since you will be accountable for any legal problems that develop that come under your purview.

  • Adaptability: Although adaptability is a must, the function also depends heavily on organizational abilities.

Each facilities manager needs to be a people person to be successful in that balancing act job. There won’t be a need for questions if you can succinctly express your thinking and entreat your coworkers to adopt the route you have laid out. As a result, the workstation is more productive. Being a facilities manager ultimately means being a leader.

  • Legal expertise: You must understand government rules and analyze the effects of the buildings you manage because a large paralyzing facility manager’s work is making sure compliance with security, health, and environmental requirements.
  • Ability to analyze: Preparing for finances. Budgeting. reviewing statistics such as the overall equipment downtime, etc. Crunching data and addressing problems are essential aspects of an FM’s job, therefore the role demands a critical and analytical approach. There will be issues, and it will be up to you to deal with them.

 

How to Become a Facilities Director

  • Obtain a Bachelor’s Degree: Facilities management undergraduate programs are available at several institutions. These schools frequently provide classes in contracts, real estate, financial analysis, and architecture. A more popular degree is architectural engineering, where students study building structural systems, mechanical systems, and lighting. Project management courses are another option for students.

You’ll want to develop your leadership abilities. Directors of facilities frequently have managerial duties. By taking on leadership roles in extracurricular groups or volunteer organizations, students may hone their leadership abilities.

  • Gain Knowledge: One can become a coordinator or assistant for facilities with a bachelor’s degree in facilities management or a similar subject. These experts often work under the supervision of facilities managers, and they might assist with budget analysis, supply replenishment, and vendor interaction. Additionally, they may hone their customer service abilities while gaining expertise in the routine maintenance of buildings.

Establishing a network of connections is a smart move. To maintain a facility operating efficiently, a facilities director has to be familiar with a wide range of suppliers and experts. The facilities manager can also require assistance from local and government representatives on building rules, fire safety, and permits. Prospective facilities directors can operate more effectively by creating a network of resources.

  • Earn Certification: Many businesses favor candidates with professional qualifications, while it is not necessary. The competency-based Certified Facility Manager (CFM) certificate is available through the International Facility Management Association. Candidates must meet minimum requirements for education, experience, and exam success to be considered.

The American Hospital Association’s Certified Healthcare Facility Manager (CHFM) certificate is available to anyone with expertise in managing healthcare facilities. Candidates must pass a 110-question test to get this certification, which requires a mix of education and experience in healthcare facility administration.

  • Keep Certification: The CFM and CHFM certifications are both good for three years. To renew their CFM certification, individuals must amass 120 points; points can be obtained through professional development activities including lecturing, writing, or consulting as well as continuing education courses. By completing 45 hours of continuing education requirements or retaking the certification test, the CHFM designation can be renewed. The CFM and CHFM credentials can improve work chances and professional progression.

 

Where to Work as a Facilities Director

  1. Manufacturing firm
  2. Facilities Management Companies
  3. Hospitals

 

Facilities Director Salary Scale

In the USA, the average facilities director’s income is $48.71 per hour or $94,984 per year. Most experienced professionals earn up to $147,577 per year, while entry-level roles start at $70,000.

In the United Kingdom, the average facilities director’s income is £75,000 per year or £38.46 per hour. Most experienced professionals may earn up to £91,286 per year, while entry-level occupations start at £60,754 annually.

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