Facilities Supervisor Job Description

Facilities Supervisor Job Description, Skills, and Salary

Get to know about the duties, responsibilities, qualifications, and skills requirements of a facilities supervisor. You can use our job description template in this article to produce your own. We also provide you with information about the salary you can earn as a facility supervisor.

 

Who is a Facilities Supervisor?

The facilities Supervisor is an individual who is responsible for overseeing an organization’s facilities, overseeing equipment maintenance and repair, inspecting the grounds and assisting other employees, performing minor repairs, ensuring regulatory compliance,  Buying new equipment, scheduling meets, and organizing operational processes, a Facilities Supervisor is likely to play a defining role in how productive a business’s offices and facilities can be.

The facility supervisor provides support to distribution maintenance operations to ensure effective asset management, energy conservation, environmental compliance, and overall facility maintenance. A Facilities Supervisor will work closely with the Facilities Manager and others within the Facilities Management team. Every Facilities supervisor works to ensure that the operation of facilities complies with all health and safety measures, especially based on the state or professional etiquette. The facility supervisor oversees professionals operating in the field and measures their productivity based on the company’s policies and goals to improve output or maximize their productivity.

 

Facilities Supervisor Job Description

Below are the facilities supervisor job description examples you can use to develop your resume or write a job description for your employee. The employer can use it to sieve out job seekers when choosing candidates for interviews.

The duties and responsibilities of a facilities supervisor include the following;

  • Managing and ensuring effective employee or labor relations, amongst the staff of their organization.
  • Creating an ethical, non-discriminatory, and safe work environment to ensure optimum productivity.
  • Tracking facilities service requirements or requests and ensuring all requests are completed within established deadlines and quality standards.
  • Training and supervising groups of primary para professional level staff to increase their productivity or constant output.
  • Repairing & maintaining facility equipment to prevent malfunctioning during production.
  • Providing positive and strong leadership, that can drive productivity amongst team members and their departments.
  • Ensuring to coach, and mentor teammates or employees through drilling.
  • Monitoring the day-to-day performance and results constantly gotten by teammates and ensuring all targets are met according to their organizational standards.
  • Preparing operating statistics and cost control data for Custodial and Maintenance Departments in their organization.
  • Supervising the efficient flow of maintenance and repair work orders through work facilities in their organization.
  • Hiring, training, evaluating, counseling, and directing the constant workflow of the Corporate Receptionists.
  • Covering for absent reception staff, especially in the case of emergency.
  • Managing corporate Services facilities operations of this medium size
  • Updated and maintained facility practices, policies, and procedures manual.
  • Negotiating with vendors for corporate purchasing of supplies, services, equipment, and utilities for companies or organizations.
  • Evaluating problems and recommending comprehensive solutions to managers, including the location of resources, and the costs of those resources.
  • Preparing purchase orders and processing invoices for their organization.
  • Maintaining department budget as it is related to facility maintenance, upkeep, and procurement.
  • Ensuring that all safety procedures are followed and that safety equipment is available and in good condition at all times.
  • Supervising the maintenance and repair of buildings, grounds, and equipment, including hiring contractors for major projects and operations.
  • Communicating with staff members to ensure that they are aware of any issues regarding safety or security.
  • Performing administrative tasks such as scheduling employees, ordering supplies, and arranging for constant repairs
  • Monitoring equipment and machinery to ensure that they are in good working order
  • Evaluating each worker’s performance to ensure quality operations regularly.
  • Assisting in the management and supervision of contractors working at the facility.
  • Following up on all preventative maintenance procedures, by making sure assigned tasks are complete.
  • Implementing regular inspections in all facilities areas within the campus for recreational purposes to ensure activities are conducted safely and appropriately.
  • Executing open, close, and secure facilities at mentioned times and checking constantly for safety and maintenance concerns in the department or organization at large.
  • Educating and guiding participants and student staff to ensure their maximum productivity.
  • Ensuring to enforce in their workstations and comply with all established policies and procedures, in their companies.
  • Developing all activity sites with necessary materials for efficient, safe, and service-oriented events.
  • Managing spaces inside buildings, such as meeting room space.
  • Supervising the use of technology as required for every work in their workspace or station.
  • Removing emergencies and maintaining various devices and faults at all times.
  • Implementing some health and safety procedures for the Labour Organisation and its personnel.
  • Compiling hourly user statistics and preparing all staff reports, facility issues, participant concerns, injuries, and incidents.
  • Executing the company’s Good Warehouse Practices (GWP) and complying with government regulations concerning EPA, OSHA, and all food safety regulations and rules mentioned in the company’s manual.
  • Ensuring the company’s building infrastructure works efficiently, such as the cooling and heating, electricity, and water systems.
  • Ensuring that buildings and facilities operate under government standards or regulations as clearly stated in their field relation.
  • Carrying out tasks given to them with accuracy and efficiency.
  • Performing daily management and operation of warehouse facility within Schwan’s GWP Guidelines.
  • Interviewing, hiring, and managing material handlers’ performance performing warehouse operation duties.
  • Scheduling material handlers’ hours based on the volume of activity to meet company standards and ensure customer fulfillment.
  • Coordinating receiving of products with Demand Replenishment Planning (DRP) and Dispatch.
  • Ensuring product safety during storage and material handling activities or management.
  • Maintaining facilities and records to ensure compliance with company standards and all federal, state, and local regulatory agencies or bodies.
  • Establishing and implementing operational standards and procedures for the departments supervised.
  • Evaluating problems and recommending comprehensive solutions to the facility manager, including the location of resources, and cost of production.
  • Preparing the budget for new inventories and machinery will be beneficial for effective operations, especially in the productivity department.

 

Qualifications

  • A high school diploma or GED certificate.
  • A bachelor’s degree in business, facility management, engineering, or information management.
  • Minimum 2 years experience in a maintenance-related role in the related field.
  • Minimum 3-5 years experience in the related area as an individual contributor.
  • Project management skills.
  • Good organizational skills and team-building skills.
  • Multitasking ability and yet still being efficient.
  • Excellent written and verbal communication.

 

Essential Skills

  • Problem-Solving skill: Being able to spot inefficiencies or problems developing in productivity-to-day-day to day running in the organization and being able to solve them within budget and on time, is a very useful skill for every facilities supervisor within the facilities management team. A business facility may be struggling to keep costs down and you may be required to plan out how to reduce costs while maintaining the same processes and systems. This type of work can be challenging but also very engaging and enjoyable. Most business facilities will always want to improve efficiencies, productivity, and profitability, so utilizing problem-solving skills in these ways can be of great use.

This is a dynamic profession where no two days are alike. Maintaining a level head and a “go with the flow” attitude is critical, not only to your success, but to your survival, productivity, and all that’s around you. Whether the workplace atmosphere stresses or excites you, the ability to constantly adapt to changes will give you a strong competitive advantage. Have a wealth of book knowledge and be more competent with technology than past generational predecessors and you can only do this by pushing constantly to stay current. Otherwise, your level of efficiency, productivity, and creativity will reduce. Problem solving also involves using critical thinking skills to eliminate flaws in information analysis such as groupthink, anchoring bias, or confirmation bias. It also involves the ability to look at problems from multidimensional and differing viewpoints.

  • Communication skills: Being in contact with so many people, they deal with the maintenance teams, such as cleaners and security personnel; they liaise with employees or building tenants, and they deal with outside vendors or major stakeholders. Effective communication and interpersonal skills are a must for all facilities supervisors since day to day they come in contact with people because communication is only valuable when it flows bidirectionally. Talk with people not at people, and make sure you’re understood but understand what others say too. Identify the objectives of the people you work with, learn what motivates them and commit yourself to forging professional connections onboard or through communities and boards outside your organization that can inspire each individual in your team to be the best at what they do. The right technology can make communication easier.  Rather than sending emails employees can easily ignore, sending notifications through a workplace app at their fingertips ensures they’ll get the message.
  • Empathy skill: Traditionally, the core duty of a Facilities supervisor is servicing the building, but this role is becoming more human-centric every day. It has become less about the building itself and more about what value it provides to its users. A big part of Facilities supervisory Management, for example, is creating a happier and healthier work environment. To do so, Facilities supervisors must exercise empathy at all times. They need to put themselves in the user’s shoes to truly understand what their days are like, what their pain points are, and ultimately what they need from the facilities. Every emphatic facilities supervisor has emotional intelligence, which is best described as the ability to eliminate the drama from a given situation and to remain focused on the task or problem at hand. This attribute is often a skill polished by years of experience and, unfortunately, from experiences with difficult individuals.
  • Leadership skills: Facilities supervisors are the ones taking and conveying the company’s corporate goals to the facility manager or management. They are the people that must motivate and inspire those working under them and make sure all staff understands what the company is about, so their organization’s ultimate goals can be achieved. In addition, it is their responsibility to monitor the performance of their staff, evaluate them and make changes as necessary or as it’s demanded. Your workforce is the driving factor behind your organization’s success. As a facilities supervisor, your job in your workstation is to be sure your teammates or staff are happy and productive at work. By encouraging employee engagement at your workplace, your team members are more likely to stick around and work more efficiently while they’re there. This is especially important in today’s hybrid workplace, when you may not see every employee every day or even every week, but it’s deemed necessary you carry everyone along.
  • Analytical skills: Relevant numerical skills and critical thinking are crucial and essential for every Facilities supervisor. All you need to do is track the right facilities management metrics, extract meaningful insights from them and use those insights for problem-solving. Dealing with an incredible amount of data every day, whether it’s building usage statistics, user satisfaction rates, or financial plans and budgets. If your organization or your data is affected by a natural disaster or a cybersecurity threat (such as a ransomware attack), you need a clear plan for restoring operations and recovery time objectives for your lost data. For Compiling budgetary data, assessing staff needs, creating teams or staff Partnerships, developing projects and project timelines, assessing building or campus safety, and designing staff goals and professional development activities facilities supervisor needs strong analytical skills.

 

How to Become a Facilities Supervisor

  • Obtain a high school diploma or GED certificate.
  • Obtain a bachelor’s degree in Business administration and information systems management, and operations management is excellent for this position.
  • Obtain  Facilities Management Professional (FMP) certification and Certified Facility Manager (CFM) certification.
  • You must be equipped with exceptional interpersonal skills and effective communication ability.
  • Having good time management and efficient delivery skill.
  • Have a thorough knowledge of functional areas and departmental processes, especially in related fields.

 

Where to Work as a Facilities Supervisor.

  • Warehouses
  • Manufacturing plants and industries.
  • Power plants.
  • Colleges and Universities.
  • Museums
  • Libraries
  • Government agencies.
  • Utility sector.
  • Cleaning agencies.

 

Facilities Supervisor Salary Scale

Salary ranges can vary widely depending on many important factors, including education, certifications, additional skills, type of employer, location of employment, and the number of years you have spent in your profession. The average Facilities Supervisor salary in the United States is $80,130, but the range typically falls between $70,089 and $91,027.

In the united kingdom, the average Facilities Supervisor salary is £32688 annually, ranging from £21269 to £49920. The average facilities supervisor salary in Canada is $78,214 per year. Entry-level positions start at $58,197 per year, while most experienced workers make up to $95,537 per year. In Australia, the average annual salary for Facilities Supervisor jobs ranges from $70,000 to $90,000. In Ireland, the average salary for a facility supervisor is €59,896 per year.

Job Description

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