Equipment Manager Job Description

Equipment Manager Job Description, Skills, and Salary

Are you searching for an equipment manager job description? Get to know about the duties, responsibilities, qualifications, and skills requirements of an equipment manager. Feel free to use our job description template to produce your own. We also provide you with information about the salary you can earn as an equipment manager.


Who is an Equipment Manager?

An equipment manager is in charge of keeping an eye on the effectiveness and top performance of the machinery and office equipment that support everyday activities. Equipment managers do routine maintenance on the machinery and equipment, check the licenses and service contracts, and search for low-cost but high-performing product alternatives. They also respond to service requests from the staff, assign work to the equipment team, replace faulty parts, and keep an eye on the mechanical inventory levels.

A sports team’s gear and equipment are under the control of an equipment manager. Setting up gear and equipment, making essential repairs, and carrying out routine maintenance are all part of your work responsibilities. You not only organize and maintain the equipment in your home location, but you also get it ready to travel to other places. Strong organizational abilities and a passion for a particular sport are prerequisites for the vocation. Many of these positions are obtained by networking to make contacts in the industry.


To make ensure the players and coaches have the supplies they need for practices and games, an equipment manager controls a team’s equipment, which frequently includes uniforms and practice equipment. To keep athletic equipment in useable condition and make sure the team or athlete gets the equipment they need, wherever they are participating, equipment managers frequently handle other related tasks.

All of the equipment utilized by a corporation must be maintained and repaired by the equipment manager. This covers everything, from equipment and tools to furniture, clothes, and office supplies. They make sure everything is functional and prepared for usage when required.

In addition to keeping track of all the equipment they manage, equipment managers may also be charged with buying new equipment. These records may contain details regarding each piece of equipment’s storage location, upkeep procedures, current state, etc.


Equipment Manager Job Description

What is an equipment manager job description? An equipment manager job description is simply a list of duties and responsibilities of an equipment manager in an organization. Below are the equipment manager job description examples you can use to develop your resume or write an equipment manager job description for your employee. Employers can also use it to sieve out job seekers when choosing candidates for interviews.

The duties and responsibilities of an equipment manager include the following;

  • Assess the effectiveness of the equipment and offer suggestions for improvement.
  • Set up preventative maintenance and repairs to make sure that the equipment is always in good working order.
  • Arrange for equipment transfer to off-site activities, such as games performed at different stadiums or arenas.
  • Ensure that every piece of gear is in good operating condition and accessible to gamers.
  • Ensure that all equipment is safely stored offsite in a secure environment.
  • Coordinate equipment requirements with the team’s employees and place orders for new equipment when necessary.
  • Check that equipment complies with safety rules and quality criteria.
  • Protect inventory records for all supplies and equipment.
  • Keep in touch with suppliers of stadium rentals or food services.
  • Make sure that each squad has the right gear for the season.
  • Arrange for the distribution of equipment to the coaches.
  • Make sure the first aid kits and any equipment bags are always well-stocked.
  • Place orders for and make purchases of extra equipment for the teams in cooperation with the President, Treasurer, and Secretary.
  • Ensure the availability of trustworthy resources to meet operational needs.
  • Oversee the efficient use of vehicle resources.
  • Carry out fleet assessments to make sure upkeep standards are fulfilled.
  • Make sure mechanics are appropriately trained and that repair companies have sufficient personnel.
  • Verify efficient use of vehicle management systems.
  • Promote safe and effective operations complies with and ensure compliance with all safety standards and legislation.
  • Meet all deadlines for financial reviews, report submissions, and corporate-directed programs promptly.
  • Make sure that corporate standards and objectives and are followed, oversee and manage all equipment maintenance, repair, and management for the designated facilities.
  • Implement departmental goals and strategies to sustain a successful equipment program.
  • Assist field equipment personnel with technical advice to ensure projects are finished on schedule.
  • Help the management team reach the regional budgetary objectives by guiding final equipment budgets and probable equipment purchases.



  • 3-5 years of project management or construction management experience and a bachelor’s degree in finance or business management are preferred.
  • Preferable familiarity with reading and comprehending building drawings, specs, and designs.
  • Capable of using at least one Enterprise Resource Planning solution that is accepted in the industry.
  • An engineering or physical science bachelor’s degree, or comparable training, is necessary.
  • It is necessary to have at least 3 years of experience and to have proven marketing and product management skills.
  • Scientific instrumentation expertise is preferred.


Essential Skills

  • Maintenance of Equipment: Equipment managers are in charge of maintaining the tools that their business employs. This entails making sure that all of the equipment is functional and keeping track of maintenance logs. Additionally, they carry out routine checks to guarantee the safety of the machinery. The technical documentation must be able to be read, and equipment managers must comprehend how each piece of equipment functions.
  • Safety Measures: The rules and guidelines known as safety procedures serve to guarantee a safe working environment. The safety requirements for their industry as well as any company-specific processes should be known to equipment managers. This guarantees they can instruct workers on how to use equipment properly and prevent workplace risks.
  • Data entry: Data entry: Data entry is the process of entering information into a computer system. Data input is frequently used by equipment managers to record and monitor equipment maintenance, repair, and inspection records. They also use data entry when entering employee information into HR databases or updating project management software with status updates.
  • Leadership: Strong leadership abilities are needed to inspire and guide your employees because equipment managers frequently supervise a group of maintenance workers. These abilities can be put to use when giving projects or tasks that call for collaboration. Setting standards for productivity and safety in the workplace depends on your capacity to lead by example.
  • Organization: An organization’s capacity is its ability to keep track of a variety of responsibilities. Since they frequently have a variety of responsibilities, equipment managers must be well-organized. You can stay on task and prioritize your work with the aid of this ability. Additionally, it aids in recalling specifics about tasks or pieces of equipment that could require repair in the future.
  • Solving issues: Equipment managers frequently find solutions to issues that develop at work. They could have to repair equipment problems, address safety issues, and settle disputes with clients or coworkers. Your ability to detect problems and create solutions depends on your ability to solve them. Analyzing previous instances where you overcome an issue and noting the actions you used to tackle it will help you hone your problem-solving skills.
  • Flexibility: Flexibility is a key ability for equipment managers because they frequently collaborate on a variety of tasks and with different people. To meet deadlines or accomplish projects, you might need to adjust your schedule or how you go about things. Your ability to be flexible can also help you adjust to internal organizational changes, such as when departments merge or new leadership is appointed.
  • Inventory Control: The upkeep of a company’s inventory of tools and equipment falls under the purview of equipment managers. They keep track of each item’s status, including when it was purchased, how much it cost, and what condition it is in using their inventory management skills. As a result, they can promptly locate the appropriate equipment when staff members ask for it. Additionally, it enables them to identify the items that require upkeep or repair so that they may make the necessary plans.
  • Keeping of Records: Managers of equipment maintain track of their equipment’s location and state. To make sure each piece of equipment is safe for use, they also keep track of its past. This calls for careful attention to detail as well as the capacity to evaluate data to spot trends that could influence upkeep or safety. The management can plan routine inspections to prevent mishaps, for instance, if a specific model of machine is prone to failure after a specific amount of hours in use.
  • Supply Ordering: Ordering and upkeep of the company’s equipment is the responsibility of equipment management. This comprises the equipment maintenance and upkeep of tools, components, and other materials. A manager’s responsibility to order supplies is crucial because it guarantees that workers have the resources they require to do their tasks. Furthermore, it prevents the business from losing money by making staff wait for supplies.
  • Replacement and Repair: Equipment managers are in charge of upkeep and repairs for the money they are in charge of. They must be able to recognize when a machine needs upkeep or repair and know how to handle it. Managers of equipment must understand which components of a machine may be repaired and which ones must be replaced totally. By doing this, the business can make sure that its resources are being used effectively and avoid needlessly replacing devices.
  • Customer service: Equipment managers must have strong customer service abilities because they deal with customers and clients frequently. They must be able to answer inquiries, handle problems that come up during transactions, and provide information about the goods and services their business offers. Your ability to provide excellent customer service can also help you build a solid reputation in your field and possibly open doors for career progression.
  • Communication: The ability to communicate information in a way that is both clear and intelligible is referred to as communication. Equipment managers frequently talk with their team, clients, and other stakeholders about matters about equipment. Communication skills are also used while negotiating with vendors to negotiate contracts or go through the technical specifications of machinery.
  • Budgeting: The budgets of their divisions and organizations are under the control of equipment managers. They must be able to make a budget, keep track of their spending, and make sure they don’t go over their given budget. Equipment managers bargain contracts with suppliers or vendors using their budgetary abilities. For instance, they might bargain for reductions based on the sum of money they pay the supplier.
  • Making Decisions: Equipment managers frequently have to make choices regarding the upkeep and repair of their equipment. To make appropriate plans, they must also determine which equipment is most crucial for the success of their business. For instance, a manager of equipment must decide whether it is more crucial to repair a malfunctioning machine or to replace it with a newer one.


How to Become an Equipment Manager

  • Obtain knowledge: Many equipment managers start with formal education in a business or sports management field, like at college or university. Many companies allow their employees to intern with different sports organizations while they are still in school. Even though many people do not start their careers in equipment management directly, there is no unique training in this area.
  • Network with others: Networking is an excellent idea if you want to manage equipment. Your chances of landing such employment might be improved by putting in a lot of effort and networking with the right individuals. These folks could recommend you to friends and colleagues in the business and aid in your search for any open positions.
  • Become a volunteer to gain more experience: You must exercise patience and look for opportunities to learn if you want to succeed as an equipment manager. You have the option of choosing to volunteer and build your résumé. When you apply for a job, doing this could attract the interest of possible employers.
  • Obtain certification: The Athletic Equipment Managers Association (AEMA) is a group that attempts to connect equipment managers from all around the United States and Canada. They exist to support and advance the equipment management industry in all of its manifestations. Members can network with other equipment managers, exchange ideas, and learn more effective work-related tactics at the AEMA convention. To keep your AEMA equipment management certification, you must finish 60 contract hours of continuing education every three years.


Where to Work as an Equipment Manager

The equipment manager works in the team’s clubhouse or locker room and is there round-the-clock, every day of the week, to assist with any equipment requirements the team may have. Equipment managers must be strong enough to lift heavy objects and be well-versed in the upkeep and application of all the team’s tools. Additionally, they must be able to fix or replace any broken or damaged equipment. The majority of the time, equipment managers put in a lot of overtime, especially on the weekends and during all team events.


Equipment Manager Salary Scale

In the USA, the typical equipment manager’s compensation is $46.03 per hour or $89,758 annually. Most experienced workers earn up to $128,123 per year, while entry-level roles start at $60,000.

In the United Kingdom, the average equipment manager’s income is £42,500 per year or £21.79 per hour. Most experienced workers earn up to £57,573 per year, while entry-level roles start at £35,000.

In Canada, the average equipment manager earns $81,250 annually or $41.67 per hour. Most experienced workers earn up to $125,000 annually, while entry-level occupations start at $67,219 per year.

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