Property Maintenance Manager Job Description

Property Maintenance Manager Job Description, Skills, and Salary

Get to know about the duties, responsibilities, qualifications, and skills requirements of a property maintenance manager. You can use our job description template in this article to produce your own. We also provide you with information about the salary you can earn as a property maintenance manager.


Who is a Property Maintenance Manager?

Property maintenance managers supervise all facets of property maintenance and repair. To make sure that their properties are well-maintained and secure to occupy, they frequently collaborate with a group of contractors, subcontractors, and other experts.


Property Maintenance Manager Job Description

Below are the property maintenance manager job description examples you can use to develop your resume or write a job description for your employee. Employers can also use it to sieve out job seekers when choosing candidates for interviews.

A property maintenance manager typically handles a variety of tasks, some of which are listed below:

  • Establish and enforce quality control and customer service standards that are in line with business policies.
  • Plan and carry out building maintenance projects, and collaborate with architects, builders, and other experts.
  • Inspect the facilities to spot any potential issues or dangers regularly.
  • Control the stock of the tools and supplies used for maintenance projects.
  • Work with insurance providers to make sure that all required repairs are covered by current contracts.
  • Make sure all repairs are carried out following the relevant building codes and rules.
  • Set up work schedules and manage employees who handle maintenance.
  • Manage a group of contractors to make sure that projects are finished on schedule and within the allotted budget.
  • Establish the need for repairs by inspecting the facilities and offering suggestions for action.
  • Oversee and direct all maintenance procedures and activities.
  • Monitor spending and the maintenance budget.
  • Plan and oversee all installation and repair work.
  • Make sure that everyone who works for the department follows the safety guidelines.
  • Set up repair schedules and assess repair budget projections.
  • Record and prepare daily progress reports and maintenance logs.
  • Keep track of the inventory of equipment and place orders for fresh supplies as needed.



The following credentials are expected of a property maintenance manager.

Education: Property maintenance managers typically require a GED or at least a high school diploma. Some employers favor hiring applicants with a bachelor’s degree in real estate, property management, or a related field. Property management, accounting, business law, finance, and economics are among the relevant courses.

Experience and training: Most property maintenance managers pick up the specialized knowledge and skills necessary for their position on the job. To prepare for this position, candidates usually spend some time working under the supervision of an experienced property maintenance manager, learning the specific policies and procedures that apply to the property, and performing tasks until they feel confident enough to carry them out on their own.

Licenses and certificates: Professionals can use certifications to demonstrate their qualifications to potential employers. Property maintenance managers can obtain certifications to hone their skills, demonstrate their knowledge of their daily duties, and advance their careers.


Essential Skills

To succeed in their jobs, property maintenance managers need the following abilities.

  1. Excellent organizational skills: Managers of maintenance frequently have to manage multiple tasks and projects at once. You can manage your workload and prioritize your responsibilities by having good organizational skills. To keep track of maintenance logs, employee files, and other crucial documents, you can use organizational skills.
  2. Ability to effectively communicate: Building owners, contractors, employees, suppliers, and other managers are just a few of the people and organizations with which maintenance managers interact. To convey messages, exchange information, and foster relationships, communication must be effective. As a maintenance manager, you might have to explain complicated information to staff members who might not be very familiar with the building’s systems.
  3. Time management skills: Maintenance managers frequently have a lot of tasks and projects to finish each day. Prioritizing your tasks and making sure you meet deadlines can both be facilitated by having strong time management skills. You can assign tasks to your team members by using your time management abilities. For instance, you might see that one of your team members has more time available than another, so you can assign them a task.
  4. Excellent problem-solving skills: The maintenance and upkeep of a company’s property is the responsibility of maintenance managers. This calls for the ability to recognize and address issues as they arise. You can effectively implement a solution after developing a problem-solving strategy to identify the problem’s root cause.
  5. Project management: One of your responsibilities as a property maintenance manager may be to manage several projects simultaneously. You can manage multiple tasks and make sure that each project is finished on time and to the standards of the company by using project management skills. You can assign tasks to your team members by using project management abilities.
  6. Excellent leadership abilities: Leadership is the capacity to inspire and direct a group of people toward shared objectives. Property maintenance managers frequently supervise groups of workers who report to them, so they must possess strong leadership abilities. By enrolling in management classes or workshops, going to conferences where you can pick the brains of other business leaders, and reading leadership strategy books, you can hone your leadership skills.
  7. Carpentry skills: Because they frequently supervise the construction of buildings and other structures, property maintenance managers can benefit from carpentry skills. This indicates that you might need to employ carpenters, check their work, and make sure the final product is secure and useful. Additionally, you might be in charge of maintaining already-built structures, which calls for carpentry expertise so you can spot problems before they get out of hand.
  8. Understanding of landscaping: The practice of planning and upkeep of outdoor areas is known as landscaping. Property maintenance managers should be familiar with landscaping because they frequently supervise landscaping projects. They might also need to provide staff training on how to care for landscaping areas. For instance, they might train their staff on how to recognize pests that endanger landscaping or which plants are best suited for particular environments.
  9. Understanding of electricity: Property maintenance managers must possess electrical knowledge to comprehend how electrical systems function and what needs to be done to maintain them. This skill set can be helpful when inspecting structures that might need their electrical systems updated.
  10. HVAC: Heating, ventilation, and air conditioning are referred to as HVAC. Property maintenance managers frequently supervise the installation of HVAC systems in buildings, so this is a crucial skill for them to have. Additionally, they must be able to maintain these systems so that they keep working properly. A property maintenance manager, for instance, must be able to fix a broken HVAC system or know where to find someone who can.
  11. Flexibility: Being flexible means having the capacity to change course when necessary. Property maintenance managers frequently need to be adaptable because their schedules can change at any time and unanticipated problems could occur. You can maintain a productive workplace by being able to quickly change priorities or your schedule.
  12. Good Decision-Making Techniques: Building maintenance decisions need to be made by property maintenance managers. Choosing which repairs are essential and how much time and money should be spent on them is part of this. Property maintenance managers must decide what tools or supplies they’ll need to finish their tasks. For instance, it is up to the manager to decide whether to grant an employee’s request for new tools.
  13. Appliance Repair: Property maintenance managers frequently oversee the maintenance of buildings and their appliances, so knowing appliance repair is a necessity. This includes ensuring that every piece of equipment in a building is functional and resolving any problems that may occur. When working with contractors to ensure that new equipment installed by contractors operates properly, property maintenance managers also use this skill.
  14. Plumbing: Installing and maintaining water supply systems is known as plumbing. Property managers might have to put in new plumbing or fix broken plumbing in existing buildings. Additionally, they use their plumbing expertise to check the functionality of all building fixtures, including sinks and toilets.
  15. Painting: Property maintenance managers frequently oversee the upkeep of buildings and other structures, so painting is a common task for them. To ensure that surfaces are completely and evenly painted, this job necessitates meticulous attention to detail when applying paint. Additionally, it’s crucial to be knowledgeable about the various paint varieties so you can choose the right one for the job.


How to Become a Property Maintenance Manager

To become a property maintenance manager, you should follow the steps listed below.

  1. Get a high school diploma or something comparable: The minimum educational requirement for this position is a high school diploma or its equivalent. Some employers might favor applicants who have taken college-level courses in real estate, business administration, or construction management.

Consider taking math and science classes in high school if you’re interested in pursuing this career path to expand your knowledge and skill set. You can learn about the interactions between different types of materials and structures by taking physics, biology, and chemistry courses. When performing tasks related to building and property maintenance, this knowledge can be useful.

  1. Take into account finishing a property management certificate or associate degree program: Even though it might not be necessary for all entry-level maintenance manager positions, a certificate program in property management can give you the knowledge and skills you need to succeed in the position. When applying for jobs, a certificate program can also make you stand out from the competition.

A one- to two-year certificate program in property management typically covers subjects like tenant relations, accounting, finance, and real estate law. In some programs, students can also receive an associate’s degree in addition to their certificate. A property management associate degree program is more comprehensive than a certificate program and can be finished in four years.

  1. Amass work experience in the construction or maintenance industries: You might want to gain work experience in the construction or maintenance industries before pursuing a career as a property maintenance manager. This can aid in the development of knowledge and abilities required for the position, such as reading blueprints and using tools.

Entry-level jobs are available in apartment buildings, hotels, office buildings, and other places that need maintenance. To learn more about the industry, you can also pursue internships with property management companies or building companies.

  1. Work on your communication and interpersonal abilities: Daily interactions with a wide range of people will be part of your job as a property maintenance manager. You might need to work closely with other staff members in your office or on the job site, as well as effectively communicate with residents and clients. You can develop relationships with others and productive working relationships within your organization by having strong interpersonal skills.

Additionally, you might need to haggle over contracts and be upfront about any unit repairs that are required. Since communicating with others is a crucial component of your job, it’s crucial to make sure you always speak clearly and concisely.

  1. Possess the capacity for independent thought and initiative: Property maintenance managers frequently operate independently and are not always directly supervised. They must be able to decide for themselves and act independently when required. This is particularly crucial if you work for a sizable property management company where a wide variety of properties require upkeep. It’s important to keep up with any changes if you work somewhere with strict building codes.
  2. Keep abreast of modifications to building codes and safety regulations: Property maintenance managers must be familiar with and adhere to all applicable building, fire, and safety codes. Governments frequently update their policies in response to new research or developments in the sector, which can result in frequent changes to these regulations. For instance, following a recent fire incident, a city might decide to mandate sprinklers in all apartment buildings.

You can read professional journals and go to training sessions provided by your employer or IREM to stay up to date on changes in regulations. You might also think about enrolling in an online course offered by a university or other educational facility.

  1. Become a member of organizations for professionals, like the Institute of Real Estate Management (IREM): A reputable organization called IREM provides education and certifications in property management. You have the option of joining the IREM as an associate member, which entitles you to some of their events and their newsletter, or as a full member, which grants you access to additional benefits. For maintenance managers who want to advance their careers, the IREM also provides certification programs.


Where to Work as a Property Maintenance Manager

A property maintenance manager’s workplace is typically an office, though occasionally travel to various properties may be necessary. Although the manager typically works a standard 40-hour work week, there may be times when they need to work overtime to handle emergencies or during busy times. As the manager must balance the conflicting needs of various property owners, tenants, and contractors, the job can occasionally be stressful. The majority of managers, however, find their jobs to be challenging and fulfilling, and they take great pride in maintaining the appearance and functionality of the properties they are responsible for.


Property Maintenance Manager Salary Scale

In the USA, a property maintenance manager makes $38,025 annually or $18.28 per hour. Most experienced workers earn up to $50,700 per year, while entry-level positions start at $33,150.

In the UK, a property maintenance manager makes an average salary of £45,000 a year, or £23.08 an hour. Most experienced workers earn up to £60,000 per year, while entry-level positions start at £37,000.

In Canada, a property maintenance manager makes an average salary of $75,140 annually or $38.53 per hour. Most experienced workers earn up to $102,739 per year, while entry-level positions start at $55,000.

Property maintenance managers in Ireland make an average of €45,214 per year and €22 per hour. Property Management Supervisors make an average salary of between €32,102 and €54,664.

In Sydney, Australia, the average salary for a property maintenance manager is AUD 117,147 per year and AUD 56 per hour. Property managers typically make between AUD 81,534 and AUD 142,685 per year.

In Germany, the average salary for a property maintenance manager is €65,697 per year or €32 per hour. A property manager can expect to make between €45,725 and €80,019.

In Nigeria, the average monthly salary for a property maintenance manager is about 346,000 NGN.

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