Logistics Assistant Job Description

Logistics Assistant Job Description, Skills, and Salary

Are you searching for a logistics assistant job description? Get to know about the duties, responsibilities, qualifications, and skills requirements of a logistics assistant. Feel free to use our job description template to produce your own. We also provide you with information about the salary you can earn as a logistics assistant.

 

Who is a Logistics Assistant?

A logistics assistant is someone who manages a company’s incoming and outgoing shipments from packing to delivery. Logistics assistants in supply chain operations are in charge of a variety of warehouse-related tasks, such as updating and maintaining inventory control databases and ensuring that orders are received, checked for accuracy, and tracked.

They help the logistics manager with tasks related to the organization’s supply chain and warehouse operations.

Logistics assistants typically work closely with directors or managers in charge of larger operations. They may also interact with employees from other departments who help move goods along the supply chain.

To work as a logistics assistant, you must have a high school diploma and three to five years of administrative support experience in a professional office setting.

An associate’s degree is typically preferred for this position, along with three to five years of administrative support experience in a formal office setting. They must be proficient with fundamental software, such as the Microsoft Office suite, as well as flexible and adaptable to changing priorities.

 

Logistics Assistant Job Description

What is a logistics assistant job description? A logistics assistant job description is simply a list of duties and responsibilities of a logistics assistant in an organization. Below are the logistics assistant job description examples you can use to develop your resume or write a logistics assistant job description for your employee. Employers can also use it to sieve out job seekers when choosing candidates for interviews.

The duties and responsibilities of logistics assistants include:

  • Performing clerical duties such as typing, editing, and proofreading correspondence, reports, and documents for the logistics department or other designated parties.
  • Arranging for the pickup and delivery of goods using tools such as delivery scheduling software.
  • Supporting the logistics manager in all aspects of warehouse operations by comparing logistics invoices to procurement service requests.
  • Helping the logistics unit create and prepare complex databases, reports, and/or presentation materials.
  • Verifying invoices before submitting them to the logistics manager for approval.
  • Coordinating staff gatherings and tracking the logistics manager’s schedule and travel plans.
  • Coordinating warehouse security tasks such as the creation of badges, passes, and identification cards.
  • Processing program logistics requests and ensuring all necessary follow-up is completed.
  • Keeping track of, compiling, and delivering activity reports on all expenditures to the logistics manager.
  • Monitoring the arrival of supplies.
  • Assisting drivers in obtaining the necessary training and permits to operate their specific vehicles.
  • Maintaining an inventory control database.
  • Accepting and inspecting deliveries to ensure that the correct quantity and type of stock are delivered.
  • Ensuring that all Department of Transportation (DOT) rules are followed, and dealing with every customer with courtesy and professionalism.
  • Ensuring that all clearance paperwork is provided and informing the clearing agent of all incoming shipments.
  • Paying attention to instructions on how to properly handle stock, especially when it’s fragile.
  • Ensuring that each item is properly tagged and numbered and, unpacking the contents and placing them on shelves.
  • Assembling and loading stock, coordinating returns of goods, managing electronic shipping files, and preparing orders for our clients are all part of our job.
  • Managing inbound and outbound docks, and signing delivery receipts after receiving packages.
  • Ensuring that items are accurately scanned and accounted for in a systematic manner.

 

Qualifications

The qualifications of a logistics assistant include:

  • High school diploma or bachelor’s degree in transport and logistics, foreign trade, or supply chain management.
  • Solid knowledge of metrics and shipping processes.
  • Prior experience as a logistics assistant in a large warehouse.
  • solid knowledge of metrics and shipping processes.
  • Ability to handle and maneuver delicate stock with ease.
  • Excellent teamwork, memorization, and communication abilities.
  • Outstanding organizational and research abilities.
  • The ability to carry out your responsibilities diligently, especially under pressure.
  • Complete knowledge of the supply chain.

 

Essential Skills

You will be more successful as a logistics assistant if you develop the following skills:

  • Computer Knowledge:

It is critical for a logistic assistant to have a working knowledge of technology. Part of this includes learning how to use inventory management software. Working knowledge of Microsoft Office applications such as Excel, Word, and PowerPoint is especially beneficial for all logistics assistants.

  • Time Management:

You can meet your customer’s needs and expectations by delivering shipments on time if you have excellent time management skills. This increases customer satisfaction while also improving supply chain efficiency. Your time management skills can come in handy when performing tasks like tracking purchase processes and developing effective distribution plans.

  • Detail-oriented Observation:

Strong attention to detail can support accurate and thorough job performance. This will ensure that you meet the company’s standards and complete tasks on time. Keeping the supply room organized can help you find items faster when staff members need them. Detail-oriented thinking can also help you achieve this.

  • Problem-Solving:

Another useful skill is the ability to solve problems. This will allow you to deal with any unexpected challenges and modify your plans as needed. Delivery and payroll issues are two examples. Strong problem-solving skills allow you to deal with these unexpected problems effectively and creatively.

  • Leadership:

Logistics assistants with leadership qualities can motivate and inspire their teams to work efficiently. You can use your leadership skills to help your team meet production goals, increase output, and develop new procedures that will simplify operations.

  • Data Entry:

Another useful skill to have is the ability to enter data. This requires knowledge of how to update and enter data into a database. Logistics assistants frequently use this skill when planning floor upkeep, performing processing duties, keeping records, and organizing shipment logistics. When entering data, it is critical that you pay close attention to detail.

  • Interpersonal Skills:

An excellent logistics may also have strong interpersonal skills. They frequently have to communicate with both internal and external departments as part of their job. As a result, having strong interpersonal skills can assist you in completing tasks that necessitate both internal and external interaction.

  • Physical Endurance:

Being a logistics assistant frequently necessitates some physical labor. Physical endurance is especially useful when working in environments such as warehouses. Physical labor-intensive tasks, such as lifting heavy objects, are common in these types of workplaces.

  • Teamwork:

Because logistics assistants are a link in the supply chain, they must be able to collaborate with others. Effective teamwork contributes to the smooth operation of the workplace. This is especially important when dealing with shipments, which frequently have deadlines that must be met.

  • Organization:

Organizational skills are also important in this line of work. They allow you to perform a variety of routine tasks. These responsibilities include keeping the facility clean, managing inventory and supplies, and planning travel for the assessor’s team, investigators, and directorate.

  • Decision-Making:

A logistics assistant oversees the operations and procedures that keep a company’s supply chain running smoothly.

This position requires the ability to make well-informed decisions that affect the bottom line of the company. Making decisions that benefit the company necessitates the ability to weigh the benefits and drawbacks of various options.

  • Planning and Scheduling:

Logistics assistants must be skilled at planning and scheduling in order to keep track of their workday, tasks to complete, and resources to use. This allows them to stay on track and ensure that all of their deadlines are met. When dealing with suppliers, logistics assistants must plan ahead of time so that they are aware of the materials they need to order ahead of time.

  • Flexibility:

It’s advisable to adopt a flexible mindset if you want to succeed as a logistics assistant. Your priorities at work will frequently shift if you work in logistics. Additionally, being adaptable will help you manage a schedule that occasionally calls for you to work nights or weekends.

  • Communication Abilities:

Effective communication skills are essential in this line of work. Strong verbal skills help logistics assistants conduct business with clients and suppliers while also maintaining open lines of communication with coworkers. This ability is critical because it allows you to act as a link in the supply chain between the customer and the supplier. Similarly, strong written communication skills can help you create shipping documents and report forms. A logistics assistant may be required to provide customer service on occasion, so being able to communicate effectively over the phone, in person, and via email is extremely beneficial.

  • Customer Service Abilities:

Logistics assistants must pay attention to and comprehend customer needs in order to coordinate the movement of goods and materials between suppliers and customers. They must then apply what they have learned to products and systems.

  • Industry Expertise:

Understanding how this industry works will help you become a successful logistics expert. This includes understanding how supply chains and logistics work internally. You can gain this knowledge through your education and professional experience. You can also broaden your knowledge of the industry by completing and maintaining your certification.

 

How to Become a Logistics Assistant

Aspiring individuals can follow the steps below to get started:

  • Education:

The level of education required by employers is determined by the position for which you are applying. Some only require a high school diploma, but a bachelor’s degree is recommended. This can demonstrate your commitment to your career while also establishing your level of knowledge and expertise in this field. The average completion time is three to four years. Bachelor’s degrees are available in a variety of fields, including supply chain management, business, accounting, foreign trade, and transportation.

A master’s degree can be used to further your specialization. You can advance in your career more quickly and acquire valuable expertise by doing this. Usually, it takes one to two years to finish such a degree. Among the many master’s degrees, you can obtain are those in business management, supply chain management, international logistics, and logistics management.

  • Training/Experience:

Some employers require applicants to have prior work experience. The number of years required will be determined by the type of employer. An internship is an excellent way to gain professional experience. Internships allow you to put your knowledge to the test, hone your skills, and learn about how your desired industry operates.

After graduation, you can gain experience by taking an entry-level job. Working in a warehouse, for example, exposes you to the inner workings of the industry, allowing you to determine for yourself whether becoming a logistics assistant is a career path you want to take.

  • Certification:

Although certification is often optional, there are numerous advantages. Certification can demonstrate to employers that you have a high level of expertise. It can also provide you with external confirmation that you have the necessary skills. Because certifications are frequently used by employers to evaluate applicants, having one gives you an advantage over other job candidates.

There are numerous credentials available for logistics assistants, including the Singapore Workforce Skills Qualifications (WSQ). The WSQ can take anywhere from three months to two years of full-time training to complete. It’s a fantastic opportunity for you to hone your skills and gain attention. You may also meet other professionals with similar interests. This allows you to broaden your network, which will be useful when looking for new career advancement opportunities in the future.

  • Update your Resume:

Once you have the necessary training, work experience, and certifications to attest to your abilities, update your resume. Include information about your highest level of education, relevant work experience, certifications, and skills that are transferable to the position you’re applying for. 

  • Applications for Jobs:

Seek employment as a logistics assistant. Determine the positions for which you are most qualified based on your education and work experience. Send an updated resume and a cover letter tailored to the employer.

 

Where to work as a Logistics Assistant

Logistics assistants can work in any industry that sends or receives goods on a regular basis.

They may also work in offices, interacting with clients and suppliers and monitoring shipments. Most logistics assistants work full-time, though some work overtime on occasion, especially when shipments must be delivered quickly.

Although logistics assistants typically work standard hours, they may be required to work overtime on occasion to meet deadlines.

However, types of organizations that hire logistics assistants can include, among others:

  • Transportation and shipping companies
  • Telecommunication
  • Engineering firms
  • Manufacturing
  • Shipping centers
  • Government agencies (all levels of government)
  • Colleges and universities
  • Health care organizations and hospitals
  • Non-profit organizations and charities

 

Logistics Assistant Salary Scale

Logistics assistant salaries vary depending on their level of education, years of experience, company size, and industry. They may also be paid overtime as additional compensation. According to salary.com, the average salary for a logistics assistant in the United States is $41,600, with a typical range of $36,900 to $47,100.

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