Proofreader Job Description

Proofreader Job Description, Skills, and Salary

Are you searching for a proofreader job description? Get to know about the duties, responsibilities, qualifications, and skills requirements of a proofreader. Feel free to use our job description template to produce your own. We also provide you with information about the salary you can earn as a proofreader.


Who is a Proofreader?

A proofreader is someone who proofreads writing before it is published. A proofreader should proofread articles, and check for spelling, grammar errors, and to ensure margins and spacing are in order. Often, proofreaders are in charge of all of these crucial components; they are the ones that make sure that publications look their best.

An article should not have spelling or grammatical faults when it is submitted for publication as it may taint the publication’s integrity. Documents are to be proofread for basic and complicated errors before being submitted for printing. Proofreaders, who are a part of the publishing team, ensure that the documents look and read their best.

Proofreaders need to be able to accurately mark written materials for revisions in addition to being able to spot mistakes in them. Some proofreading companies will have the writer read the work aloud while their proofreaders make corrections to the papers. Proofreaders might need to make many corrections to the same work.

Before you send the work for printing, measure the spacing and margins to verify they fit the publication requirements. The placement of headlines, stories, and images may also fall within the purview of proofreaders who work for newspapers and magazines.

Before a piece is forwarded to the next stage of publishing, proofreaders must be able to collaborate closely with authors and other proofreaders to guarantee that every word and paragraph is appropriately formatted and error-free.


Proofreader Job Description

What is a proofreader job description? A proofreader job description is simply a list of duties and responsibilities of a proofreader in an organization. Below are the proofreader job description examples you can use to develop your resume or write a proofreader job description for your employee. Employers can also use it to sieve out job seekers when choosing candidates for interviews.

The duties and responsibilities of the proofreader include the following:

  • Check written material for grammatical and typographical errors by reading it.
  • Communicate with authors and editors to ascertain the structure of certain paragraphs in a document.
  • Typeset proofs should be compared to the original copy to find any faults or omissions.
  • Use word processors and other specialist tools to edit typeset text.
  • Check the proportions of website components like photos, paragraph spacing, and layout to ensure they adhere to established guidelines.
  • Ensure the page numbers are correct, not duplicated, and neither omitted nor repeated.
  • Examine the papers to make sure the chapter titles correspond to the contents.
  • Use symbols that printing and publishing firms recognize as being standard.
  • Make sure fixes reflect on the master set proof by marking any errors that editors or writers have noted.
  • Rephrase the writer’s material to guarantee that the document’s structure and content are consistent.
  • Keep up with a language’s developing grammatical structure and new terminology.
  • Make sure that illustrations have appropriate captions and references.
  • Get in touch with the writers directly for grammatical error clarification relating to style and text choice.
  • Send edited items for review, approval, and publishing.
  • Finish the job within the allotted time.



  • Have your high school certificate, GED, or its equivalent
  • A bachelor’s degree or a comparable level of reading and writing experience in the field
  • Knowledge of style guides
  • Competence in research and fact-checking


Essential Skills

Here are the skills you require to excel as a Proofreader:

  • Excellent in Chosen Language
  • Solid Research Skill
  • Computer Knowledge
  • Focus
  • Detail-orientation
  • Exceptional Communication Skill
  • Independence
  • Time Management
  • Self-discipline
  • Organizational

Excellent in Chosen Language

If you want to work as a proofreader, you must be fluent in the language. For instance, if you are proofreading English words, you must be advanced in English, even if you are not a native speaker. Make sure you are familiar with the fundamental English grammatical principles.

You must read, write, and talk about the chosen language more frequently to become proficient. One of the numerous prerequisites is to be surrounded by native language speakers, then begin reading language novels and nonfiction books.

Once you’ve understood the grammatical rules of the language, you can identify any writing mistakes. Till you’re prepared to work as a professional proofreader, keep practicing.

Solid Research Skill

You can occasionally provide superior proofreading services thanks to your research abilities. You may not know all the proper spelling or meaning of a term as a proofreader, so researching will help.

Fact-checking skills are connected to research aptitudes. Check a piece of writing for spelling, grammatical, and other small errors such as dates, places, and names. Additionally, you should be able to distinguish fact from bias and prejudice.

Consider listing your research skills on your CV to make the application process easier. It will demonstrate to the employer or client that you are a skilled multitasker in addition to being a proofreader.

Computer Knowledge

A proofreader should be proficient with digital editing tools in addition to language abilities. When proofreading a piece of work, proofreaders must be able to utilize spell, grammar, and style checks to look for grammatical problems. They can easily identify misspellings, grammatical faults, and style flaws in internet materials.


It takes more than simply having a strong grasp of the language to be an effective proofreader. The writing process can be sped up by maintaining a particular level of attention.

Don’t allow notifications from an email or SMS suddenly distract you from the texts you’re reviewing. You won’t be able to detect serious mistakes if you are always preoccupied. Your prospective employer won’t like it if you can’t complete your assignment on time.

Long-term concentration is important, but don’t forget to take regular rests. To prevent overextending your break, you can try the Pomodoro Technique. In this approach, there is a 5-minute break after every 25 minutes of labor.


Proofreaders possess ninja-like abilities that enable them to complete their work on schedule. They can identify spelling and grammar mistakes with a single glance at the material. Reading line by line is one of the key steps in locating them.

Make changes one at a time if you have sufficient sector experience. For example, you check the paper line by line for spelling errors. You then read it again to check for punctuation errors, and so on. It’s one of the most crucial processes in text polishing.

Use internet grammar checkers sparingly since occasionally they offer incorrect edits. Additionally, they are unable to offer advice based on various editing approaches. Editing your text to remove grammatical faults will improve the reader’s experience.

Exceptional Communication Skills

Email job alerts shouldn’t remain in your inbox. Talk to any possible employers who could be interested in hiring you. Only because of their interpersonal or problem-solving abilities do many newcomers with little expertise in proofreading successfully acquire jobs.

You should have effective communication with your customer in addition to being an error patrol with sound grammar. Be able to give constructive criticism to the writer and point out some areas for development.

Before sending an email, make sure it is free of grammatical and spelling issues. Learn to hear what they’re asking for and to evaluate it. For instance, many authors urge editors and proofreaders to preserve their unique writing style.

Effective communication can help you land more jobs. When you express interest in and empathy for them, they will appreciate your personality.


Working alone is typically mentioned in job descriptions for proofreaders, whether they work for an organization or a customer. You should be able to work independently with a variety of materials, such as legal writing, fiction, nonfiction, and financial literature.

You need more than just a solid grammar game. Freelancers have more professional autonomy, thus they need to be able to choose their schedules, pricing, and tax obligations. You must interact with your client and adhere to deadlines and schedules.

Set new objectives for your job as a proofreader and for yourself. Set aside a specific week to sign up for a proofreading course so you can keep improving.

Time Management

Time management skills are a prerequisite for all freelancers. Effective time management is a method to finish a project on time, whether you’re a writer, editor, or proofreader.

Making a flexible schedule is the finest time management advice you should go by. You’ll be able to concentrate when you need to if you schedule realistically when you’ll start working. Don’t forget to arrange your downtime as well.

A crucial component of work-life balance is taking days off. Your stress level may rise and your brain’s performance may decline if you work all day. Additionally, it will reduce your productivity.


The only person who can assist a freelancer in their work is themselves. Nobody else will plan your calendar, handle your cash, or choose your pricing. You accept full responsibility for your work as a result.

You won’t always have your customer with you to help you with difficult chores. They are not required to monitor your progress or encourage you to complete your project.

Always use restraint while editing different kinds of writing. Don’t take on too much work that you can’t do it all by the deadline. Instead, concentrate on the more important activities, and plan everything out beforehand.


Organizing your tasks and files according to importance is one of the easy ways to stay tidy and organized. Your overall efficiency when proofreading may be hampered by clutter. Remove any extra objects from your desk, including food, clips, and your phone.

Sort your digital files according to their kind, dates, clients, and other criteria. You’ll be able to find your tasks more easily if you do this. You don’t want to chance to fail to fulfill your duties because of a mess.

By finishing high-priority activities as quickly as feasible, you may also be more organized. Then, designate additional time during downtime for your low-priority jobs.


How to Become a Proofreader

Below are the steps to becoming a proofreader:

Step One: Develop a Passion for Reading

Reading will take up most of your time as a proofreader.

Before opting to work as a proofreader, be sure you like reading and can imagine yourself doing it for several hours each day. Recognize your ability to read books and articles, regardless of your level of interest in the subject matter or plot.

Additionally, get ready for a different kind of reading than you might be accustomed to. Proofreading while reading takes time and care.

Additionally, because the style in which people write and publish continues to change, be prepared to master new skills and develop as a proofreader. Keep up with the shifting trends in printed books, ebooks, and internet writing so you can present yourself to customers as an authority on your subject.

Step Two: Understand What Proofreading Entails

Be aware of what is and is not part of your proofreading responsibilities. As a proofreader, it is your responsibility to go through the book after it has been edited for content to look for any grammatical or spelling problems, missing punctuation, odd sentences, or other issues that can detract readers from the plot.

It might be alluring to read a manuscript for a book and form judgments about the writing style, the subject matter, or even specifics like character development. However, it is not your responsibility as a proofreader to provide these suggestions or potential adjustments. You are only assisting the author in better expressing their voice; you are not introducing yourself to the text.

Learn the style manuals used by the sectors you are interested in proofreading for and become an expert in grammar and spelling.

Step Three: Practice Proofreading

Use each chance to improve proofreading. You may test and improve your proofreading abilities using several free internet tools. To learn from your blunders, remember to take your time and review the sample exams with the answers.

Step Four: Promote Yourself and Make Connections

You will need to advertise yourself and be ready to talk boldly about your abilities to be recruited as a proofreader. Additionally, you will need to interact with the neighborhood where you hope to land a job. You might concentrate on a few distinct areas to draw in new clients.

First, change your social media profiles to reflect your position as a proofreader, paying specific attention to Twitter and LinkedIn. Post your unique content about proofreading, republish worthwhile pieces, and then interact with authors and publishers about their work to form relationships and discover opportunities. For much more advice about social media, go here.

You may visit several websites that link proofreaders with clients seeking their services. Not all proofreading websites demand advanced degrees or certifications from their proofreaders, though some do. These websites only want individuals with excellent attention to detail and exacting language abilities.

Don’t be scared to ask your customers for recommendations for other authors or publishers in their field after you begin proofreading for them. The best method a customer may express gratitude is to refer you to further business if you have completed your task on schedule and the client is satisfied with the work you have produced.

When a client’s contract is complete, be sure to have their contact information handy, so you may check in with them sometimes to remain in mind for more proofreading jobs.

Step Five: Start Freelancing Business

Even for publishing firms, most proofreading work is done by independent contractors. As a result, if you want to start proofreading, you must be equipped to handle your own freelance proofreading business.

You will be responsible for choosing your own hourly or per-word fees, billing customers for your services, deducting your income taxes from client payments, and keeping track of any other yearly company expenditures.

Step Six: Develop your CV

Even if you are not applying for traditional employment using your resume, maintain track of the work you have done to demonstrate to potential clients in a resume. Keep a record of the different kinds of proofreading you’ve done, the customers you’ve worked with, and anything else that might help to demonstrate your experience.

Keep a file of any noteworthy or fascinating projects you have worked on so you can present it to prospective clients and use it as a reference. Obtain brief client testimonials from people you have worked with for your CV. Keep a record of certificates, specialized training, or webinars that have aided your professional development.


Where to Work as a Proofreader

Proofreaders are employed on-site by various industries, including marketing agencies, employment agencies, and publishing corporations. Additionally, they perform freelance work from locations such as home offices, coworking spaces, restaurants, and coffee shops. They can work for an individual or organization. They could specialize in particular industries or types of writing, such as academic and corporate reports, etc.


Proofreader Salary Scale

In the USA, the typical proofreader earns $42,258 per year or $21.67 per hour. The more experienced professionals earn up to $62,006 yearly, while entry-level ones start at $32,503 annually.

In the UK, a proofreader earns £24,917 per year or £12.78 per hour. The more experienced professionals earn up to £30,000 per year, while entry-level roles start at £22,500.

A proofreader earns CA$41,857 per year or CA$21.47 per hour in Canada. Most experienced professionals earn up to CA$53,625 per year, while entry-level roles start at CA$30,225.

In Australia, the average salary for a proofreader is AU$65,034 per year or AU$31 per hour. Proofreaders typically earn between AU$47,735 and AU$77,391 annually.

In Germany, the average salary for a proofreader is €39,489 per year and €19 per hour. A proofreader’s salary typically ranges from €28,985 to €46,992.

The yearly income for a proofreader in Ireland is approximately €29,200. The salary range from €17,100 to €45,400.

In Nigeria, the average monthly salary for a proofreader is about ₦266,000. Salaries range from ₦96,000 to ₦410,000.

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