Real Estate Paralegal Job Description

Real Estate Paralegal Job Description, Skills, and Salary

Are you searching for a real estate paralegal job description? Get to know about the duties, responsibilities, qualifications, and skills requirements of a real estate paralegal. Feel free to use our real estate paralegal job description template to produce your own real estate paralegal job description. We also provide you with information about the salary you can earn as a real estate paralegal.


Who is a Real Estate Paralegal?

Real estate paralegals are those who help real estate attorneys, realtors, businesses, and banks. They review purchase offers, review closing checklists for real estate sales, and examine title records. Updates on property leases, purchases, or sales may also be given to clients.

By offering secretarial support and other helpful assistance to attorneys who practice in the real estate sector, a real estate paralegal guarantees the effectiveness of a law firm. The legalities and regulatory compliance in the building, buying, and selling of real estate are assisted by these professional paralegals.

In addition to completing standard secretarial tasks like answering phones, making appointments, maintaining and updating files, preparing for court, and scheduling interviews, this employment involves creating legal documents, evaluating cases, and conducting research.

Strong communication skills, outstanding organization skills, the capacity for multitasking, and professionalism are requirements for paralegal positions in real estate. Due to the sensitive information and case specifics that paralegals work with, confidentiality is also essential. Paralegals in real estate work for private law offices, businesses, banks, real estate firms, and title companies. They can work with homes or businesses, commercial or residential properties, and properties that are for sale, lease, or rent.

As a real estate paralegal, you help attorneys draft legal documentation for their clients’ property sales and real estate transactions. Researching, drafting, reviewing, and filing documents like leases, subleases, purchase assignments, mortgage notes, title affidavits, and property descriptions are all part of your job responsibilities. Additionally, you might prepare closing checklists for real estate sales, respond to clients’ inquiries about real estate laws, and collaborate with attorneys and real estate agents during the sale and closing of a property.

Real estate paralegals are in charge of a variety of duties associated with real estate transactions. On large-scale projects, they frequently collaborate with lawyers and other experts, but they may also take part in smaller transactions that don’t call for legal counsel.

By educating their clients on the market and facilitating communication between parties, real estate paralegals assist clients in the purchase or sale of real estate. They could also organize inspections or repairs, help with paperwork preparation and review, and offer general support all through the sale process.

A real estate paralegal assists an attorney who specializes in the subject of real estate law. This field of law covers the right to own, use, and enjoy land and the permanent man-made ties to it. She aids her supervising attorney by following him to court procedures, producing legal papers, and by studying relevant local, state, and federal legislation.

A real estate paralegal works on matters involving real estate concerns. Real estate paralegals generally have a degree in paralegal studies and may or may not be certified. They normally hold an associate or bachelor’s degree, however, others get their training via on-the-job experience. They may pursue certification via several paralegal organizations and may opt to be examined on real property, civil processes, and contracts as well as basic legal concepts. Certification in these areas is typically advantageous to a paralegal with an interest in real estate law.

Real estate paralegals may operate in several contexts.

Real estate paralegals are normally obliged to operate under the supervision of a qualified attorney. The legal job she undertakes is substantial, meaning that in their absence, it would be undertaken by a licensed attorney. Substantive legal work might be invoiced to a customer.

As with other paralegals, the work of a real estate paralegal must be overseen by an attorney. They cannot offer legal advice, represent clients in court, accept a case, or determine legal costs. Even yet, there are several ways in which a person in this situation might be exploited by an attorney. She will frequently be engaged in a whole real estate transaction, from the start of contracts to the conclusion of the deal. They typically design and assist prepare papers connected to real estate law, such as purchase agreements, contracts, leases, and deeds. Utilizing the services of a real estate paralegal is typically regarded as good practice for various reasons. A paralegal performs substantial legal obligations under the supervision of an attorney, although their labor is often invoiced at a lower hourly rate. Therefore, the utilization of a paralegal is an excellent strategy to deliver high-quality legal services at a lesser cost. Delegation of responsibility may also make an attorney’s job more manageable.

Some paralegal students who desire to work toward a specialty in real estate may do an internship with an attorney who works in that field. This may give the specific “foot-in-the-door” expertise typically beneficial when seeking to secure a position as a real estate paralegal.


Real Estate Paralegal Job Description

What is a real estate paralegal job description? A real estate paralegal job description is simply a list of duties and responsibilities of a real estate paralegal in an organization. Below are the real estate paralegal job description examples you can use to develop your resume or write a real estate paralegal job description for your employee. Employers can also use it to sieve out job seekers when choosing candidates for interviews.

The duties and responsibilities of a real estate paralegal include the following:

  • Assess and draft contracts, leasing agreements, and closing paperwork.
  • Review finance choices, lending restrictions, title papers, and bankruptcy claims.
  • Make it easier for clients, lawyers, and property owners to communicate with each other.
  • Conduct research and disseminate real estate paperwork.
  • Analyze title papers and legal descriptions of the property.
  • Document procedures, as well as retaining hard copy files and electronic records.
  • Answer customer inquiries and escalate severe issues.
  • Keep customers informed of progress made with real estate applications.
  • Submit appropriate legal paperwork in a timely way.
  • Perform research on legal problems relating to property ownership, like zoning rules, environmental restrictions, tax codes, or bankruptcy processes.
  • Conduct title searches to identify ownership of land and other property interests.
  • Coordinate meetings with clients and other team members to ensure that legal actions are running smoothly.
  • Organize documentation and preserve records of transactions for real estate deals.
  • Draft contracts for the acquisition of properties or lease agreements for leasing properties.
  • Formulate agreements for loans for real estate acquisitions or upgrades
  • Draft letters for foreclosure or bankruptcy proceedings against delinquent borrowers.
  • Review lease agreements to verify that they conform with state laws.
  • Handle administrative responsibilities such as organizing meetings for lawyers with clients.
  • Prepare contracts, closing paperwork, and lease agreements.
  • Review legal papers and revisions.
  • Examine ing client’s financial standing and propose relevant properties.
  • Help clients in acquiring relevant information and documentation.
  • Examine affidavits and other documents for clients.
  • Act as a mediator between property owners, clients, and attorneys
  • Conduct real estate market research and evaluate the property value.
  • Maintain electronic and paper filing systems.
  • Address any customer queries.
  • Provide customers with the latest on their real estate applications.
  • Assist clients in arranging contracts
  • Examine title reports, buying proposals, and monitoring/handling transactions.
  • Handle eviction procedures.
  • Offer guidance on tax deductions
  • Create a real estate sales checklist
  • Prepare letters of intent.
  • Explain real estate codes to clients.



  • Associate’s degree in paralegal studies, or comparable.
  • Post-degree bachelor’s paralegal certification with a real estate specialization is recommended.
  • A minimum of 2 years rs experience as a real estate paralegal.
  • Extensive understanding of real estate papers, contracts, applications, and submissions.
  • Superb organizational, time management, and multitasking abilities.
  • Excellent teamwork and communication ability.
  • Keen attention to detail.
  • Ability to operate in a fast-paced workplace.


Essential Skills

  • Interpersonal Skills: Interpersonal skills are the capacity to interact with people and comprehend their feelings. Paralegals generally deal directly with real estate agents, so they must have great interpersonal skills. This guarantees they can develop excellent connections with customers and coworkers alike. It also permits them to sympathize with customers when a sale falls through or if someone is unsatisfied with the service they got.
  • Communication: Communication is the capacity to deliver information effectively and simply. Paralegals in real estate typically contact clients, coworkers, and other parties involved in a transaction. Strong communication skills may help you transmit messages properly and establish strong connections with others.

Communication also involves textual communication, which may be an essential component of your profession as a paralegal. You may need to compose letters or emails for clients, provide alerts about transactions, and more.

  • Document Preparation: Paralegals regularly produce documentation for their colleagues and clients. This involves creating legal papers, such as contracts or deeds, that need certain formatting and wording. It also entails preparing other sorts of documents, such as letters, memoranda, and reports, that need to be structured appropriately. Paralegals should know how to utilize the software systems they deal with to ensure all papers are correctly structured.
  • Leases: Leases are legal papers that explain the conditions of a leasing arrangement. Paralegals may utilize their understanding of leases to design and evaluate these agreements, which may contain information regarding rent payments, security deposits, maintenance fees, and other specifics. Knowing how to read and write leases is a crucial ability for paralegals who deal in real estate law.
  • Closings: Closings are the last stages in a real estate transaction when all parties agree to the terms of the sale and sign paperwork. Paralegals regularly conduct closings, which need attention to detail and understanding of legal processes. For example, you could analyze contracts, check signatures and write closing statements for customers.
  • Organization: Organization is the capacity to keep track of papers, documents, and other stuff. Paralegals generally deal with big volumes of data, so it’s crucial to be organized to retrieve information quickly when required. You may also employ organizing abilities to assist your team remain on target and accomplishing tasks effectively.
  • Attention to Detail: Attention to detail is the capacity to notice minor things and make sure they’re accurate. Paralegals regularly deal with papers that contain critical information, so they must pay great attention to guarantee accuracy. For example, if a real estate agent files an offer on a home, the paralegal may check all of the contract wording to make sure it’s correct before sending it to the seller.
  • Deeds: Deeds are legal papers that transfer ownership of property from one person to another. Paralegals regularly create deeds for their clients, so it’s necessary to have a good grasp of real estate law and the terminology used in these documents. You may also be responsible for evaluating deeds before they’re signed by both parties to ensure all relevant information is included.
  • Title Searches: Title searches are the process of studying property records to obtain information on a particular piece of real estate. Paralegals commonly undertake title searches while preparing papers for closing, such as an abstract of title or deed. You may utilize your talents in research and data entry to execute these duties swiftly and properly.
  • Zoning Regulations: Zoning restrictions are the laws that regulate what sorts of structures may be developed in given regions. Paralegals who deal with real estate need to understand zoning restrictions so they can assist clients to discover land for new development or decide whether a property is acceptable for a certain kind of structure. For example, certain buildings may not be permitted to have flats over ground-floor shops.
  • Escrow Accounts: Escrow accounts are a sort of account that real estate paralegals use to store money for clients. They may need to enter monies into an escrow account when they purchase or sell property, and it’s the paralegal’s responsibility to guarantee that all parties have access to their money. For example, if someone is selling a property, the buyer may pay the seller straight from their bank account into the seller’s bank account via an electronic transfer.
  • Time Management: Time management is the ability to organize and execute work in a manner that guarantees you fulfill deadlines. Paralegals generally handle numerous tasks at once, thus time management skills are vital for success in your work. You may also be responsible for organizing meetings with clients or other experts, so it’s crucial to know how long each task could take and what activities might happen concurrently.
  • Transaction Management: Paralegals typically deal with many clients and transactions at the same time. They need to be able to manage their workload properly, ensuring that each customer gets the attention they deserve while still meeting deadlines for concluding agreements. Paralegals should have great organizational abilities so they can keep track of all the documents involved in a real estate transaction.
  • Contract Review: Contract review is the process of assessing and analyzing contracts to ensure they are legally binding. Paralegals typically collaborate with real estate brokers on closing transactions, which requires them to evaluate any contract involved in the transaction. This ability may help you comprehend how to read a contract and decide whether it’s legitimate or not.
  • Mortgage Documents: Mortgage papers are the documentation that supports a mortgage, including loan agreements and promissory notes. Paralegals who work in real estate may need to evaluate these papers for correctness and completeness. Mortgage rules may be complicated, so paralegals must understand how mortgages function and what information is required to complete them.
  • Problem Solving Skills: Problem-solving abilities are important for real estate paralegals to address challenges that develop throughout their profession. For example, if a customer is unsatisfied with the property they bought and wants to return it, your problem-solving abilities may help you discover ways to please all sides. You may also employ problem-solving abilities while working on contracts or other legal papers.


How to Become a Real Estate Paralegal

  • Decide where you wish to finish your certification: Before you pick a program to finish, it’s useful to investigate several universities to analyze the varying fees, prerequisites, and kinds of programs being offered. There are several universities, community institutions, and other organizations that provide specialized paralegal certification programs. These colleges normally offer both online and in-person degree programs for real estate paralegal certificates, and some schools provide additional flexibility in programs to allow for working persons.
  • Complete the needed courses for your program: Many paralegals earn their real estate credentials by finishing a degree or certificate program recognized by the American Bar Association (ABA) (ABA). These courses often have the same broad course goals and some subjects you could study include:
    • Rights and obligations of property owners
    • Understanding contracts and closing processes
    • Deed preparation
    • Legal property categories
    • Foreclosure proceedings
    • Government regulation
    • Legal research methodologies
    • Lawyer and paralegal responsibilities in real estate affairs
    • Civil litigation
    • Mediation and conflict resolution procedures
    • Legal document preparation
    • Methods of title transfer
    • Financing procedures involving assessments and mortgages
    • Post-settlement activities
  • Pass a real estate certification test: One of the last stages in getting your real estate certification is passing a final test. The material, prerequisites and needed scores to pass might differ across organizations, and numerous internet resources can help you prepare for your test. Some websites may also contain flashcards, open-ended questions, and other study aids to help you prepare.
  • Secure an internship in real estate: You may acquire an internship with a local real estate company either after your program enrollment or after you have achieved your certification. Securing an internship helps you to get practical experience in all aspects of real estate paralegal operations, which may help you pass your test and hunt for future opportunities. An internship may also enable you to network early in your career since you may meet future employers or others who may assist you locate employment.


Where to work as a Real Estate Paralegal

  1. Private law offices
  2. Businesses
  3. Banks
  4. Real estate firms
  5. Title companies.


Real Estate Paralegal Salary Scale

The average real estate paralegal pay in the USA is $68,250 per year or $35 per hour. Entry-level occupations start at $55,000 per year while most experienced professionals get up to $95,000 per year.

The average paralegal pay in the United Kingdom is £25,000 per year or £12.82 per hour. Entry-level occupations start at £22,000 per year while most experienced professionals earn up to £35,000 per year.

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