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Get to know about the duties, responsibilities, qualifications, and skills requirements of an administrative analyst. Feel free to use our administrative analyst job description template to produce your own. We also provide you with information about the salary you can earn as an administrative analyst.

 

Who is an Administrative Analyst?

Administrative analysts are in charge of evaluating and interpreting data to assist businesses in making choices. They frequently work with a variety of data, including financial statements, consumer surveys, and inventory reports. Administrative analysts utilize this data to spot trends and patterns that might help them make better business decisions.

 

For a firm or organization, an administrative analyst performs a variety of clerical, data research, and information analysis responsibilities. Preparing statistical data, investigating accounting data, and providing reports based on your research are all part of an administrative analyst’s job description. Some of an administrative analyst’s responsibilities are similar to those of administrative assistants, but they may also undertake analytical activities and influence policy and procedural changes. They research workplace and business-related issues on a fundamental level. Administrative analysts also conduct responsibilities such as assessing information and identifying pertinent data that needs to be saved and examined. They compile data using a range of computer programs. They want to make sure they have all of the relevant facts for the topic they’re working on.

Once they have all of the necessary information, they evaluate it and draw conclusions that may assist them in determining how to adjust procedures or improve business operations. In certain circumstances, its goal is to collect data that will be used by various departments to conduct tasks such as evaluating employee performance. Administrative analysts may be in charge of providing information in the form of reports, as well as organizing travel arrangements and other administrative chores.

Companies and commercial organizations frequently revise procedures and establish strategies to increase the organization’s productivity, efficiency, and profitability. As a result, they examine data, do research, and develop successful tactics. Administrative analysts are in charge of these tasks.

Administrative Analysts work at the entry-level management categorization and must be familiar with the municipal organization, program management fundamentals, public administration, research methodologies, and report presentation. Positions at this level are also given special assignments and projects that need a variety of hours, judgment, and significant technical and analytical work.

 

Administrative Analyst Job Description

Below are the administrative analyst job description examples you can use to develop your resume or write an administrative analyst job description for your employee. Employers can also use it to sieve out job seekers when choosing candidates for interviews.

The duties and responsibilities of an administrative analyst include the following:

• Assumes responsibility for a full project while providing guidance and direction to junior analysts.
• With the help of the Branch Director, coordinates and reviews all studies that fall within their purview.
• In collaboration with the Branch Director, establishes general study objectives and terms of reference. While working on assigned projects, establishes priorities and assigns work to a group of analysts.
• Performs a variety of administrative and analytical tasks that are both responsible and technical.
• Assists in the development of program policies, objectives, and procedures; gathers and compiles appropriate data to support suggestions.
• Budgets for programs are created and managed.
• Conducts research and works on initiatives relating to City or departmental procedures, policies, programs, and grants.
• Develops and disseminates information on assigned programs to employees and/or the general public.
• Examine accounting records and write a report on our current financial situation.
• Examine spending reports, purchase orders, and vendor management database, among other assets, to get a better understanding of our business.
• Make a report based on findings.
• Make budget suggestions based on results.
• Assist with budget implementation.
• Keep an eye out for significant financial risks or losses.
• Assist in the alignment of all initiatives with the company’s mission and goals.
• Participate in the development and administration of the budget for the assigned area of responsibility; analyzes proposed capital, personnel, operating, and maintenance expenditures; prepares reports and analyses related to the impact of budgetary decisions; prepares multi-year financial forecasts; maintains related computer applications; tracks and monitors budget expenditures.
• Prepare analysis and briefings on enacted legislation, judicial interpretations, and regulatory agency directives for department compliance. Analyzes Federal, State, and local legislative proposals for impact on assigned operations.
• Coordinate department activities with those of other departments, outside agencies, and organizations; act as the assigned department’s liaison with other departments and outside agencies; negotiates and resolve delicate and contentious matters.
• Consult with department managers on more difficult management/administrative issues supervises or leads the collection of facts and data for problem resolution, and evaluates and prepare comprehensive reports and recommendations for improved City departmental operations, services systems, or organizational methods. After receiving approval, contacts other organizations for information, offers recommendations, and implements policy and procedure modifications.
• Examine policies and procedures and makes recommendations for improvements to increase efficiency or assure adherence to rules, laws, or regulations. Identifies best practices in specific program or service areas and prepares reports with actionable suggestions.
• Assist in the interpretation of departmental policies; provides administrative support to department heads and managers; and assist in the installation of new programs, systems, and procedures. design criteria for evaluating manpower requirements and operational efficiency

 

Qualifications

• A bachelor’s degree in business administration, human resources, economics, educational administration, or a similar subject (MBA degree preferable); four years of administrative analysis, project management, or operations research experience; or an equivalent combination of education and experience.
• Two or more years of proven experience in a governmental institution undertaking complex budget or fiscal analysis.
• Knowledge of Community-Based Organizations (CBOs) and/or resources.
• Internal and external stakeholders, including the general public, must be able to visualize data and communicate quantitative information.
• Advanced Excel abilities and familiarity with big data sets are required.
• Two years of experience in a municipal government setting, preferably executing increasingly responsible administrative, analytical, and/or program management activities.
• It is advantageous to pursue additional training and certification.
• Have some project management experience and basic computer programs including Microsoft Word, Excel, and Outlook skills.
• knowledge of accounting
• Knowledge of Microsoft SQL server querying and database design, Microsoft and Apple products, and production applications are required.

 

Essential Skills

Administrative analysts need the following skills to be successful:

• Mathematical skills: Analysts must be comfortable working with numbers and solving equations using formulas. Knowledge of statistics, calculus, algebra and problem-solving methods are essential components of mathematical skills. An analyst uses math to compile data, review financial performance and measure the success of the business.
• Attention to detail: This soft skill requires thoroughly completing tasks and reviewing data. An analyst must consider all aspects of the results given by the data and write detailed reports.
• Initiative: This quality involves having the motivation to complete projects independently. The analyst uses this skill daily to manage their workload and multiple projects simultaneously without constant supervision.
• Mathematical abilities: Analysts must be comfortable dealing with numbers and formulas to solve equations. Mathematical talents need knowledge of statistics, calculus, algebra, and problem-solving techniques. An analyst utilizes arithmetic to assemble data, analyze financial performance, and assess a company’s success.
• Attention to detail: This soft skill necessitates meticulous completion of tasks and data analysis. An analyst must consider all aspects of the data’s results and write comprehensive reports.
• Initiative: Having the motivation to complete initiatives on your own is an example of this attribute. An analyst employs this talent daily to manage their workload and many tasks while remaining unsupervised.
• Technical skill: Analysts need technical skills to acquire, organize, and review data. They also utilize tools like Microsoft Office and Adobe Analytics to create reports and presentations based on the data they collect.
• Research skill: Research skills entail thorough research of the issue to gather all relevant facts and data for a thorough analysis. Analysts analyze the business’ finances, product, and general performance to measure the efficiency of the business.
• Communication skill: Strong communication skills include the ability to effectively explain concepts, data, and suggestions in written proposals and vocal presentations. Analysts communicate with their colleagues daily to gather and discuss the outcomes of their data to improve the efficiency of a company.
• To solve problems and make judgments, administrative analysts employ critical thinking skills. They may need to examine data to solve problems or figure out how to best implement a new system. They may also be responsible for budgeting, processes, and other parts of the business.
• Problem-solving: Because administrative analysts deal with a variety of teams and departments, they must be able to recognize and resolve issues. They must be able to locate the root of the issue, analyze the potential repercussions of not resolving it, and devise a strategy for resolving it.
• Administrative analysts frequently have strong organizational abilities, which can aid them in keeping track of vast amounts of data and information. They can also use strong organizational abilities to keep track of their calendar, manage their email inbox, and budget.
• Advanced Excel abilities and familiarity with big data sets are required.
• Ability to conduct accounting tasks such as debiting, crediting, reconciling expenses, and making cash and expense transfers.
• Ability to write and revise financial reports that are concise, logical, and grammatically correct
• Ability to create and maintain financial and correspondence files.
• Ability to edit reports, letters, and other documents
• Possessing the ability to draft policies and procedures
• Ability to supervise employees, prepare performance evaluations, develop benchmarking measures, and set performance goals
• Strong focus on the details.
• Work successfully under time constraints.
• Self-motivated.
• Administrative analysts may supply information to clients, therefore customer service skills are also required.

 

How to Become an Administrative Analyst

1. Obtain a bachelor’s degree: Almost all analysts have completed a bachelor’s degree program in which they learned how to evaluate corporate data sets. Many analysts continue to pursue a master’s or another higher-level degree to broaden their career possibilities and make more money. Your bachelor’s degree could be in economics, computer science, math, or engineering, among other fields.
2. Take some computer classes to augment your degree: Because analysts work mostly with digital software, they must be computer literate. Although the level of computer usage varies by industry, the analyst serves as a link between the company’s IT department and the rest of the business. You will be better prepared to become an analyst if you have more computer programming and technical skills.
3. Get to know the industry’s requirements. Some employers may demand that you hold a specialized industry certification, such as one from the International Institute of Business Analysis. Critical thinking, communication, and analytical abilities are also required by the profession. Participating in industry-related groups will assist in the development of those abilities as well as provide an opportunity to learn about the needs of different analyst niches.
4. Look for internships: Intern during your undergraduate studies to get relevant experience and get a head start on your future. Look for an internship in a field or sector that you are interested in. Internships will assist you in developing your professional network and making connections within the business that may assist you in finding a job after graduation.
5. Submit job applications and prepare for interviews. When interviewing for an analyst position, emphasize your education as well as soft talents such as critical thinking. Emphasize your technical talents in complicated data analysis and computers if you’re applying for an analyst position. Prepare to provide samples of statistical reports you’ve created and explain how you overcame data problems.

 

Where to Work as an Administrative Analyst

Administrative Analyst can work in Industries, Educational Sector, Commercial Institutions, Private Organizations, and Government Sectors

 

Administrative Analyst Salary Scale

The majority of analysts are full-time employees, while some may work as freelancers. Analyst salaries vary depending on the industry and location of the business, as well as the employee’s job experience and education level.

The Bureau of Labor Statistics classifies administrative analysts as well as management analysts (BLS). According to the BLS occupational listing for this particular category, job growth is expected to be 14% over the ten years from 2020 to 2030. Administrative analysts earned a median yearly salary of $55,175, according to PayScale in 2021.

Based on 11 salaries in the UK, an entry-level Administrative Analyst with less than 1 year of experience can expect to make an average total salary of £48,626 (including tips, bonus, and overtime pay). Based on 81 salaries, an early career Administrative Analyst with 1-4 years of experience gets an average total salary of £54,040. Based on 68 salaries, the average total salary for a mid-career Administrative Analyst with 5-9 years of experience is £58,702. Based on 41 salaries, an experienced Administrative Analyst with 10-19 years of experience gets an average total salary of £56,785. Employees with a long career (20 years or more) get an average total remuneration of £60,049.

 

Administration and Management

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