Administration Manager Job Description, Skills, and Salary
Get to know about the duties, responsibilities, qualifications, and skills requirements of an administration manager. Feel free to use our administration manager job description template to produce your own. We also provide you with information about the salary you can earn as an administration manager.
Who is an Administration Manager?
Administration simply entails the organization, coordination, direction, and supervision of operations in any sphere of endeavor. This is needed more in the corporate world. No corporation or company can function without articulate, concise, and quality administration This is where the administration manager/admin comes in. Who therefore is an administration manager?
An administration manager(AM) is an intermediate officer who controls a company’s or organization’s daily operations. You conduct a variety of administrative and support activities for managers and staff as an administration manager. Your tasks may include hiring and training new staff, managing annual budgets or cost-cutting strategies, and sustaining the workplace by purchasing the raw materials and ensuring equipment performs properly, depending on the scope of your job. Administrative managers are involved in a variety of aspects of a company’s operations. Administrative Managers collaborate with other leadership and staff in each of the company’s departments, as this is a top-level position. Administrative managers are responsible for a variety of tasks on a regular basis, including directing the activities of the organization, Identifying ways to make a company’s policies or aims better, Assuring a company’s safe and efficient operation, Operational report preparation, reviewing, and so on.
Administration managers often referred to as administrative managers or admin managers are entrusted with a variety of vital tasks within a corporation. They oversee business operations in general and guarantee that staff is able to work productively. An administration manager is assigned administrative support activities such as filing, entering data, editing, and dealing with partners and stakeholders in most firms, especially smaller ones. In most circumstances, he or she will be in charge of a team of assistants who will do the aforementioned duties.
Aside from administrative duties, an admin manager and his or her team are responsible for producing, reviewing, and distributing all written material pertaining to the organization. All materials should be well-written and follow business guidelines. The data must be reliable and consistent. An administrative manager should also keep track of all paperwork sent to and from the company through a file system.
A group of clerical staff may be managed by an administration manager, as previously stated. As a result, he or she is in charge of making sure they perform efficiently and produces high-quality results. He or she is responsible for holding staff meetings, fairly delegating responsibilities, and overseeing the output of each team member.
The order and care of the company’s facilities is another responsibility of an administration manager. One of his or her main responsibilities is to make sure the office is properly equipped in terms of energy, time, and money. He or she approves office purchases and reorganizes the workspace based on the budget approved by management.
Administration Manager Job Description
Below are the administration manager job description examples you can use to develop your resume or write an administration manager job description for your employee. Employers can also use it to sieve out job seekers when choosing candidates for interviews.
Below is a detailed job description of an administration manager:
- Planning and managing administrative procedures and systems, as well as strategies to make operations more efficient.
- Hiring Personnel, and assigning tasks and office space
- Ensuring optimal efficiency, evaluating the performance of the staff, and providing guidance and mentoring.
- Ensuring a seamless and sufficient information flow around the organization to aid other business functions.
- Keeping track of deadlines and timetables.
- Monitoring office supply inventory and new material purchases while keeping budgetary limits in mind.
- Aiding in budget preparation, keeping track of expenditures and expenses.
- Supervising facility services, maintenance, and tradespeople (e.g electricians)
- Organizing and supervising other office activities (recycling, renovations, event planning, etc.)
- Ensuring that policies and regulations are followed.
- Maintaining up-to-date knowledge of all organizational and business changes.
- Facilitating staff training and seminars
Administrative managers are in charge of supervising the work of other clerical and administrative personnel while also doing these tasks. Administrative managers assist in the organization of schedules, the management of cash disbursements databases, the creation of reports, and other clerical tasks. This position also necessitates extensive connection and collaboration with other departments and employees, including senior officials. To guarantee efficient corporate operations, the Administrative Services Manager controls and operates the supply of administrative functions such as clerical support, mail delivery, records management, general upkeep, and foodservice. Through clear policies and processes, he ensures that users comprehend how to access services. Being an administrator entails suggesting service enhancements and identifying new efficiencies.
Qualifications
Education/Certification
Education can be advantageous because many companies prefer to see GCSEs in English and Arithmetic, as well as a Diploma in customer service or management. In Nigeria for instance, O Levels may also be required by larger employers.
A high school diploma or equivalent is required for administrative managers. An Associate’s degree in office management may be desired because this is a management-level post. Administrative administrators must be well-organized, communicate well, and exercise strong leadership abilities.
If you’ve graduated from university and think customer service is a good fit for you, some organizations provide a fast-track management program designed specifically for graduates to help you advance your career.
Administrative managers are more likely to have a bachelor’s degree in a business-related field. The following are the most popular degrees for administrative managers:
- Business Administration
- Accounting
- Facility Management
Financial management, leadership, and computer literacy are among the abilities taught in these degrees to administrative professionals. Many admin managers have earned a double major in finance and marketing, for example.
A master’s degree in their chosen discipline is also obtained by some aspiring administrative managers. These postgraduate degrees aid in the development of critical leadership abilities such as project management and strategic planning, as well as a greater understanding of business ideas.
Work Experience
However, you won’t be able to secure this position only on the basis of your qualifications; you’ll almost certainly need prior customer service experience as well. It is in the best interest of the corporation to admit the prospective AM into junior offices in the company. Many companies will promote their employees from within. A Degree in Business Administration is a big plus for entry into the office of the AM. However, experience in the corporate world is a huge asset for any corporation.
Essential Skills
Communication Skills
This profession necessitates excellent communication abilities. You must be able to motivate, inspire, and overall lead a group of individuals (who may or may not always listen to you), as well as handle any client inquiries that come your way. The AM should have excellent verbosity and should be able to communicate and teach communication to staff. Apart from verbal communication skills, the AM should have good writing skills. This is necessary because in the corporate setting, the speed of delivery and the need for concealment of information requires a lot of writing. There’s also a lot of paperwork and documentation at his operational level. This is why the office does not require a novice.
Team Leadership
An administrative manager is a team leader. He is in charge of concealment administrative employees. He must be bold while remaining humble, firm while remaining courteous, a role model, and a person of good standing. He should prioritize excellence in service delivery. He must be a leader rather than a boss. He should lead by example and allow for constructive criticism from his teammates. He is aware of his staff members’ specific talents and distributes duties accordingly. He understands how to rearrange his team in the event of illness or leave to guarantee that customer service remains of high quality.
The AM would also frequently develop new ways of motivating the staff. This entails the need for seminars, webinars, training, workshops, and so on. He must work with the Heads of Departments frequently to know the challenges in their departments and also deliver appraisals.
Personal Leadership
The AM ought to possess a courteous and tactful demeanor. At the same time, he should be a leader of himself before a leader of the staff. This is why he must motivate himself consistently and engage himself in training to improve himself. His hygiene must not be in question. In his dressing, he must pay attention to excellence.
Ability to Plan and Multitask
The AM should be creative in planning. Since he is tasked with the administration of staff, he should consistently organize training for the heads of department and clerical staff to improve their consistency and competence. There ought to be order and structure in the office. This is why the admin should learn how to organize the office. Administrative managers employ their organizational talents to effectively manage multiple administrative responsibilities at the same time.
Attention to Detail
Their attention to detail aids administrative managers in producing accurate reports and papers that are devoid of errors. This talent is also used by administrative managers to detect faults in their administrative staff’s work. The AM therefore must not be careless. He must pay rapt attention to detail
Computer literacy
To do their jobs effectively, administrative managers must be able to use office software such as word processing, databases, enterprise resource planning, and accounting software. The admin manager should also make sure that the corporation is not retrogressed or even stagnant in ICT. Through research, the corporation must be made to flow with current software, apps, systems, and technological inventions that will fast track production and service delivery.
How to Become an Administration Manager
An administrative manager role can be obtained through a mix of education and experience. If you wish to work as an administrator, the accomplishments listed below can help you land one of these positions.
- Complete your high school education.
Some high school graduates go on to become administrative managers after gaining enough administrative experience. If you dropped out of school early, you can still get your GED. If you don’t plan to continue your education further than this level, you might want to explore getting an office management certificate to improve your career prospects.
- Get a college diploma.
A bachelor’s degree in a business-related field, such as maintenance management, accounting, or business administration, is required for most administrative managers. These degrees educate students on how to employ a wide range of talents that they will need in their future careers.
- Think about getting a master’s degree.
While it is not required, some administrative administrators pursue a master’s degree in their chosen field. With less work experience, a master’s degree can aid you to become a manager and eventually a Head of administrative services. Administrative administrators with master’s degrees are highly preferred by colleges.
- Get some hands-on experience.
Aspiring managers frequently work in maintenance or operations after graduation. This job experience gives administrative professionals actual training and allows them to make connections that will help them grow in the future. While pursuing your master’s degree, you could begin working in management or operations.
- Make changes to your resume.
Updating your CV with your most recent credentials and skills will assist you in making the transition to a management position. Any that stand out should be highlighted. This is where several prospects miss out on job opportunities irrespective of their degree. Every corporation is looking for assets to add to their arsenal of operations. The prospective Admin manager should keep adding skills to his resume. This might entail him attending several trainings, seminars and enrolling in various programs.
- Apply for management positions.
Employers looking for administrative managers should receive your updated CV and personalized cover letters. If your company is looking for new management, your acquaintance with standard rules may be a plus. This means that it’ll be relatively easier for a staff with years of working experience in the company to land this job. After gaining some years of experience, you can apply for the job of the administration manager.
- Obtain a credential.
You may be able to earn a managerial qualification in your field after satisfying your education and employment experience requirements. This optional qualification can help you advance in your career, get work, and earn a higher wage.
Where to Work
Administrative Managers usually work in office settings. Their services are required in almost all organizations. Therefore, if you are looking for an Administration job, you can apply to any establishment in any industry of your choice.
Administration Manager Salary Scale
An Administrative Manager earns roughly 73,000 USD per year on average. Salaries range from 38,700 USD to 111,000 USD (lowest to highest). This is the average annual wage, which includes housing, transportation, and other perks. Salaries for Administrative Managers vary greatly depending on experience, abilities, gender, and region.
In Nigeria, an early career Administrative Manager with 1-4 years of experience earns an average total annual compensation of NGN2,000,000 (including tips, bonus, and overtime pay). A mid-career Administrative Manager with 5-9 years of experience makes an average total salary of NGN3,000,000. However, an experienced Administrative Manager with 10-19 years of experience gets an average total salary of NGN3,052,094.