Technical Writer Job Description

Technical Writer Job Description, Skills, and Salary

Are you searching for a technical writer job description? Get to know about the duties, responsibilities, qualifications, and skills requirements of a technical writer. Feel free to use our job description template to produce your own. We also provide you with information about the salary you can earn as a technical writer.


Who is a Technical Writer?

A technical writer is a specialist that creates documentation that clarifies the characteristics and benefits of a product. They work on requirements such as content strategy or scoping out new products to ensure that all relevant information is provided so that users can quickly grasp what they’re reading.


Technical Writer Job Description

What is a technical writer job description? A technical writer job description is simply a list of duties and responsibilities of a technical writer in an organization. Below are the technical writer job description examples you can use to develop your resume or write a technical writer job description for your employee. Employers can also use it to sieve out job seekers when choosing candidates for interviews.

A technical writer’s responsibilities often include the following:

  • Write technological manuals, guidelines, and other papers that describe difficult technical processes or procedures.
  • Investigate project-related subjects to better comprehend industry terminology and trends.
  • Create diagrams and pictures to aid in the explanation of complex concepts or procedures.
  • Edit technical document drafts for language, spelling, punctuation, clarity, and conformity to company standards.
  • Examine technical materials for accuracy and completeness, noting any mistakes or discrepancies.
  • Answer inquiries or solve problems raised by customers or users of a company’s goods or services by providing technical support.
  • Gather information about new technology or procedures by interviewing subject matter experts.
  • Create technical documentation like user guides and training manuals.
  • Create training resources like course modules or tests
  • Collaborate between researchers and developers to assure document accuracy.
  • Check clarity, grammar, spelling, punctuation, content, and style in written technical documentation.
  • Make any necessary changes to technical documentation.
  • Create, communicate, and follow content, workflow, and writing goals.
  • Make templates for technical writers that are simple to use and adapt.
  • Perform quality assurance on all printed papers, including brochures, advertising, newsletters, and marketing materials.



A technical writer must normally possess the following qualifications:

  1. Education: A bachelor’s degree is often necessary for technical writers. Some companies prefer to hire master’s-level technical writers. Colleges and universities provide technical writing programs in the fields of English, journalism, computer science, and communications.
  2. Training and experience: Technical writers frequently obtain on-the-job training to grasp the company’s specialized software and processes. They may also be trained in the industry in which the company operates. A technical writer who works for a technology company, for example, may be trained on the most recent technological items.
  3. Licenses and certifications: Technical writers do not require to be certified to hold their employment. Some organizations, however, may prefer people with certifications. Certifications demonstrate a technical writer’s expertise in a certain program, method, software, or industry.


Essential Skills

To be successful, technical writers must possess the following abilities:

  1. Excellent communication abilities: As a technical writer, you interact with a wide range of people, including fellow writers, subject matter experts, managers, and clients. Your communication abilities can assist you in collaborating with people, sharing ideas, and explaining complex issues. Effective communication can also assist you in developing relationships with people and improving your teamwork abilities.
  2. Outstanding research abilities: The process of learning about your target audience’s wants and preferences is known as user research. This can entail studying how they engage with existing products or prototypes, questioning them about their experiences, and analyzing trends in related industries. User research is frequently used by technical writers to generate more effective documentation that addresses readers’ problems and improves their product experience.
  3. Editing and proofreading abilities: Before submitting their work for approval, technical writers frequently need to revise and proofread it. This can aid in ensuring that the material is clear, simple, and correct. It is also critical to proofread your content for grammar and punctuation errors. You might wish to have a colleague or a friend look through your work as well. This might assist you in identifying any issues with clarity or accuracy so that you can make appropriate improvements.
  4. Knowledge of computer programming: Technical writers who are proficient in computer programming can construct computer programs and scripts to supplement their technical documentation. This can be beneficial for developing engaging interactive technical documentation.
  5. Project management abilities: You may be in charge of supervising the production of your documents as a technical writer. This may include ensuring that the appropriate individuals are participating in the process, that the project is completed on time, and that everyone is working well together. You can also be in charge of managing the budget for your projects.
  6. Knowledge of Layout & Design: Layout and design skills are used by technical writers to generate texts that are easy to read. These abilities are also put to use when designing diagrams, charts, and other visual aspects of a paper. A good technical writer understands how the many sections of a document work together to clearly express information. This involves understanding how to structure text for optimal readability and how to effectively use color to highlight crucial information.
  7. Understanding of Web Technologies: The tools and computer languages used to generate web pages are referred to as web technologies. Technical writers with web technology abilities can use them to create the interface for a website, which involves knowledge of HTML, CSS, and JavaScript. Web technologies also enable technical writers to constantly update content on their websites, as they may be responsible for managing the site after it has been published.
  8. Understanding of Content Management Systems: Content management systems (CMS) are software applications that help you organize and store information. As a technical writer, you must be familiar with content management systems to create files with the proper structure and format. This makes your documents easier to read and browse. It also makes it simple to discover information when you need to update or amend it in the future.
  9. Excellent Analytical Skills: Analytical skills are used by technical writers to assess and interpret data. They must be able to read technical documents, comprehend the information included within them, and identify how it relates to other areas of a project. Strong analytical skills are required to detect key details and assure the accuracy of your work.
  10. Instructional Design: The process of generating instructional materials such as manuals or online tutorials is known as instructional design. Instructional design skills are frequently used by technical writers to generate instructions for software and hardware products. These documents are typically quite thorough and contain visual aids such as charts and graphs. When creating instructional materials, instructional designers examine how readers will interact with the material.
  11. Keen attention to Detail: The capacity to notice minor details and ensure their accuracy is referred to as attention to detail. When researching themes, technical writers pay close attention to detail because it is critical to have the correct information for their readers. This expertise also assists technical writers in ensuring that their documents are properly formatted and that all of their sources are properly cited.
  12. Task Analysis: The process of breaking down a task into its separate steps is known as task analysis. This can assist technical writers in understanding what knowledge their audience requires to execute a task and how that information should be organized. If you’re writing instructions for an online form, for example, you might divide each component of the form into its paragraph or bullet point so your readers know where to look for the next piece of information they require.
  13. Technical Documentation Abilities: Technical writers frequently develop documentation for their work, which necessitates good technical writing abilities. Creating instructions and manuals that describe how to utilize a product or service is part of this. Technical writers must also be able to create detailed documents with diagrams, charts, and other visual components. They may also be in charge of updating current documentation when the products they support undergo modifications.
  14. Outstanding organizational abilities: The ability to maintain track of your work and supplies is referred to as an organization. As a technical writer, you may be working on multiple projects at the same time or need to refer back to past work. Being organized can help you find what you need when you need it. It is also necessary to be organized in your daily life to accomplish duties on time and remember appointments.
  15. Understanding of Information Architecture: The technique of structuring information so that people may easily find what they need is known as information architecture. When generating documentation, technical writers frequently organize topics and subtopics into sections and subsections. This makes it possible for readers to effortlessly browse through the document and obtain the information they require.
  16. Creativity: The ability to develop fresh ideas and solutions is referred to as creativity. When brainstorming ideas for their publications, technical writers frequently use creativity, creating visual aids such as graphs or pictures, and finding innovative ways of expressing complex concepts. Thinking beyond the box can help you create more effective content that will captivate your readers.
  17. Knowledge of Grammar & Punctuation: Grammar and punctuation are used by technical writers to make their documents easier to read. They must also grasp how to correctly style a document, including how to employ headers, footers, tables, and other design components. This ensures that readers can quickly and easily find information. Grammar and punctuation are especially crucial for technical writers who work in disciplines such as software development or engineering, where precise language is required to clearly explain complicated ideas.
  18. Writing abilities: Technical writers produce thorough instructions for software developers and engineers using their writing skills. They must be able to describe complex processes understandably. Excellent grammar, punctuation, and sentence structure are required, as well as the ability to create compelling material. Technical writers must also be well-organized to maintain track of all the material they obtain when researching themes.
  19. Understanding of usability testing: Usability testing is the process of determining how easy a product is to use. Usability testing skills can be used by technical writers to generate more user-friendly documentation for software and other products. This entails watching customers interact with a product, asking them questions about their experience, and giving input on how to improve the design or interface.
  20. Audience knowledge: Given that the majority of technical writing materials are written for non-technical audiences, being able to relate to your readers is a vital skill for the profession. This refers to your ability to analyze your audience’s technical expertise and tailor your language to their level of comprehension. This necessitates the capacity to research who is likely to read your content and what they already know about the issue.
  21. Empathy: Technical writers must usually emphasize on their readers comprehend their experience, in addition to recognizing their level of understanding. This can include determining their motive for reading the content as well as any difficulties they may encounter in comprehending or applying it to their benefit. It also refers to attempting to comprehend how the reader intends to apply their newly gained knowledge.
  22. Good planning skills: Technical material is typically complicated, and reducing it without losing vital principles necessitates careful planning. Complex writers typically identify all technical notions within a topic and devise strategies to present them to their consumers in relatively simple ways. This necessitates the ability to examine, prioritize, and alter concepts such that they are understandable.
  23. Ability to work in a Team: Although most technical writers work alone, numerous parts of the profession require collaboration. They work well with other publishing experts such as website designers, content editors, and project managers. They also collaborate with their clients to ensure that the final result meets their expectations.
  24. Critical thinking abilities: Even when they are well informed about a specific issue, technical writers employ basic critical thinking skills to evaluate their work logically. Gathering technical information, studying it, and systemizing it in a way that is understandable to non-technical people frequently entails several logical decisions. As a result, the ability to employ logic and reason is critical to the success of a technical writer.


How to Become a Technical Writer

  1. Earn a bachelor’s degree: Technical writers with an associate degree can enter the sector, but a bachelor’s degree in an area such as technical communications, scientific writing, or journalism can boost your work prospects. Consider gaining knowledge in specialist sectors such as engineering, computer and data science, and medicine through further training and study.
  2. Get a technical writer certification: Although certification is not required, you can improve your credentials by obtaining a technical writer accreditation from the Society for Technical Communication (STC). This organization provides a three-tiered certification program that includes foundation, practitioner, and expert certification levels. Furthermore, the American Medical Writers’ Association (AMWA) provides ongoing education and training programs for medical writers. If you want to work in scientific or medical communication, you should consider becoming certified through AMWA.
  3. Create a sample portfolio: Collect writing samples and offer to take on modest jobs for colleagues and acquaintances as you improve your technical writing skills. Create each sample as if it were a professional technical project and save it in your work portfolio. When applying for jobs, you can use this resource to provide employers with evidence of your work and to exhibit your technical and written communication skills.
  4. Expand your professional network: Consider joining a technical writing professional association and attending networking events where professionals from the IT, scientific, and medical industries may congregate. Find opportunities to exercise your talents and improve your reputation as a knowledgeable technical writer while you expand your network. Use your network connections and association contacts, for example, to locate open-source projects to contribute to. Similarly, volunteer or make a trade-off with a professional colleague who requires the creation and printing of software documentation.
  5. Expand your expertise in the industry: Keep up with industry trends and new advancements to supplement your knowledge in the field. It is critical to stay current on new technology and software, medical developments, and the most recent scientific research when designing and preparing your project materials. If you decide to join a professional association, take advantage of the resources the network provides to stay up to date on the newest news in whatever subject you specialize in.


Where to Work as a Technical Writer

Technical writers often work in an office setting, however, they may travel to the customer’s location to acquire material or attend conferences on occasion. They normally work a conventional 40-hour week, except when working overtime to fulfill deadlines. To obtain the knowledge they want, technical writers must be able to work independently as well as collaboratively with others such as engineers, scientists, and marketing employees. They must also be able to express difficult technical knowledge in writing clearly and straightforwardly.


Technical Writer Salary Scale

In the United States, the average technical writer’s income is $73,178 per year or $37.53 per hour. Starting salaries for entry-level employment start at $57,607 per year, with the most experienced workers earning up to $107,250 per year.

In the United Kingdom, the average technical writer’s income is £41,831 per year or £21.45 per hour. Entry-level salaries begin at £32,500 per year, with the most experienced workers earning up to £62,513 per year.

In Canada, the average technical writer’s compensation is $65,000 per year or $33.33 per hour. Starting salaries for entry-level employment start at $49,725 per year, with the most experienced workers earning up to $97,500 per year.

In Ireland, the average technical writer’s income is €50, 000 per year or € 25.64 per hour. Entry-level occupations begin at €40,000 per year, with most experienced workers earning up to € 70 000.

In Australia, the average technical writer’s income is $111,734 per year or $57.30 per hour. Entry-level salaries begin at $93,083 per year, with the most experienced workers earning up to $156,000 per year.

The average gross income for a technical writer in Gelnhausen, Germany is 62.961 € or 30 € per hour. This is 2% less than the average technical writer’s income in Germany (-1.505 €). They also receive an average bonus of 1.820 Euros. Wage estimates are based on salary survey data taken directly from Gelnhausen employers and anonymous employees. An entry-level technical writer (1-3 years of experience) earns 44.772 euros on average. A senior-level technical writer (8+ years of experience, on the other hand, gets an average income of 77.886 euros.

In Nigeria, a technical writer can expect to make roughly 275,000 NGN each month. Salaries range from 148,000 NGN (the lowest) to 415,000 NGN (the highest) (highest).

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