Program Coordinator Job Description

Program Coordinator Job Description, Skills, and Salary

Are you searching for a program coordinator job description? Get to know about the duties, responsibilities, qualifications, and skills requirements of a program coordinator. Feel free to use our program coordinator job description template to produce your own program coordinator job description. We also provide you with information about the salary you can earn as a program coordinator.


Who is a Program Coordinator?

A Program Coordinator is an individual who supervises and manages projects, guarantees that staff adhere to schedule, and builds a relationship with all team players in a project. Their duty them make sure that all educational, charitable, and professional programs are completed at the appropriate time.  responsibilities they perform are delegating duties to staff, leading program staff, observing program budgets, and determining how to prioritize funds. They also reach out to the local communities around them.

The job responsibility of a program coordinator is to ascertain the funding needs of the organization to draft grant requests and formulate ideas to market their programs to the specific audience they want to reach out to. They are responsible for allocating tasks to staff; therefore they work closely with staff to ensure that they accomplish tasks at the appropriate deadlines. They are also responsible for purchasing equipment and other supplies required to carry out a successful project.

On a particular day, the program schedule of Program Coordinator is to start checking their emails or voicemail for any funding grants request or may be important information from the senior management of the organization. They hold meetings with other staff or employees of the company to deliberate on pending issues and to prepare for plans. They spend the majority of their day interacting with participants observing program activities and completing every other task in their office. They evaluate financial statements, order necessary supplies and pay bills for all program activities. They also monitor feedback from another previous program to ascertain the success of that particular area and where they need to put more effort.

A good program coordinator can lead other employees and motivate other employees when their morale is down to increase employee productivity and ensure program quality. They have a very creative mindset that allows them to create excellent marketing concepts and determine creating ways to obtain more funding. A good program coordinator must possess excellent verbal communication to be able to deliver good public speeches and communicate ideas vividly to their staff.

A program coordinator usually reports to the Program Manager or the Program leader. The program manager is responsible for providing leadership and direction to a program.  The program coordinator primarily reports to the program managers when they need more funding or when they have some burdensome questions about the structure of program events. They also communicate with program Managers when they encounter participants with difficult questions.

The difference between a Program Coordinator and a program manager has to do with the job responsibility they perform. For instance, A Program Coordinator usually performs a lower role compared to the role of a program manager. This is because a program manager has more experience than a coordinator. Another difference is that Program Coordinators are responsible for supervising one program deeply such as ensuring a program gets proper marketing, leading and funding daily program activities, and also monitoring the program staff. Program managers on the other handle multiple programs at once. Their responsibility is to ensure that a program has excellent leadership and that resources are allocated according to the capacity of participants.


Program Coordinator Job Description

What is a program coordinator job description? A program coordinator job description is simply a list of duties and responsibilities of a program coordinator in an organization. Below are the program coordinator job description examples you can use to develop your resume or write a program coordinator job description for your employee. Employers can also use it to sieve out job seekers when choosing candidates for interviews.

The duties and responsibilities of a program coordinator include the following:

  • Monitors and conducts the activities of volunteers and program employees.
  • Amends program goals and objectives to meet the changing needs of program participants.
  • Overseas day-to-day operations of a program and determines priorities.
  • Authorizes program expenditures to stay within budget limitations.
  • Participates in the solicitation of funding proposals from outside sponsors.
  • Instructs staff, volunteers, and participants on answers to questions and provide technical assistance.
  • Complies with strategies and procedures governing the program and ensures that the program is operating at maximum efficiency.
  • Prepares reports and financial statements contemplating program operations.
  • Evaluates and evaluate the effectiveness of the program and new methods aimed at greater success.
  • Surveys applications for potential employees and assists in the hiring and training process.
  • Recruits participants for the program as well as volunteers utilizing designated marketing methods.
  • Equips new employees and volunteers to ensure proper operation of the program.
  • Finalizes all paperwork required for funding and approval by management of all parts of the program.
  • Formulates promotional literature for the program such as brochures, newsletters,and flyers.
  • Stimulates educational workshops, meetings, and conferences associated with the program.
  • Interacts with members of the community to enable achieve program goals and objectives.
  • Conveys with team members to ensure maximum efficiency
  • Plans and organizes meetings/events and maintains agenda
  • Guaranteestechnology is used correctly for all operations (video conferencing, presentations,)
  • Formulatespaperwork and orders material
  • Maintains updated documents and creates reports or proposals
  • Aids growth and program development
  • Develops presentations, summaries, and helping materials to ensure better communication and company-wide understanding of the program
  • Supervises the use of technology for program operations, such as video conferencing technology, presentation software, and other communications technologies, for instance
  • Formulates and maintains program records, reports, presentations, and proposals
  • Promotes positive relations between the program team, the public, and the media. The other departments within the organization, and all other involved parties.
  • Organizes marketing and communications (media relations, social media)



  • A bachelor’s degree in business administration or a similar field
  • Prior working experience as a Program Coordinator for some years
  • MA in business administration or  relevant field
  • Extensive knowledge of program management and development procedures
  • Hands-on experience in budgeting, bookkeeping, and reporting
  • Terrific organizational  and time-management  skills
  • Outstanding communication, interpersonal, and leadership skills
  • A keen interest in details
  • Assertive problem solver
  • Has extensive knowledge of the particular program.
  • Possesses outstanding finance, accounting, and budgeting skills.
  • Illustrates the ability to be well-organized and delegate work where appropriate.
  • Exhibits strong leadership, management, and interpersonal skills.
  • Has extraordinary verbal and written communication skills.
  • Exhibits a talent for marketing as well as formulating and implementing innovative ideas for promoting the program.
  • Possesses outstanding public speaking skills.
  • Has the ability to stimulate and motivate others, particularly when dealing with volunteers.
  • Indicates the ability to attract and recruit program participants.
  • Exhibits excellent networking abilities.


Essential Skills

  • Multi-tasking: A Program Coordinator is responsible for handling multiple projects sometimes and he or she should be able to multi-task and carry out different skills at a particular time. The diverse projects he or she may work on can be raising funds, managing communication with the public through social media or via email or telephone, and also maintaining a program coordinator must be very versatile to be able to accomplish different tasks at a particular time.
  • Time-management: Time management has to do with the ability to carry out a task at a particular time. A program coordinator must possess time management skills because most programs they work on are time-bound and will not be useful if they are executed after the allocated time frame. A program coordinator must motivate other employees for them to carry out a particular project at the appropriate time.
  • Leadership Skills: a Program coordinator is next to the program manager in rank; he or she must possess leadership skills to assign duties to employees based on their capabilities. A program coordinator motivates employees whenever they are feeling downcasted or lopsided towards a responsibility. Employees can also work in clusters or groups and a program coordinator serves as the leader of the group or project. He or she answers any questions other employees may have about a program and directs them when they are not in the right part.
  • Project management: A program coordinator is in charge of a project. He or she must employ project management skills to carry out a task successfully. He or she is in charge of looking for funding for a project by drafting grant requests to various organizations, planning the budget of a project, and sometimes purchasing the necessary materials needed to make a project successful. If a program coordinator manages a project haphazardly; the project will be lob-sided.
  • Organizational Skills: Organizational skills are a core skill that a program coordinator needs to employ to ensure that a program is successful. A program coordinator must organize all the materials needed to carry out a program, ensure there is sufficient labor or manpower for the project and finally ensure that the money allocated for the project is not mismanaged. He must ensure that the budget of the project is strictly followed so that the project will be a success.
  • Communication Skills: A program coordinator must possess communication skills but verbal and written to make a project successful. Communication involves passing out a message vividly to others and it also involves the ability to listen to others. A program coordinator must be able to reach out to a wide range of organizations to get funding for a project and he or she must also be able to communicate clearly with employees. A program coordinator is responsible for managing a team of employees and so he or she must ensure that he or actively listens to employees and execute their opinions if relevant.

A project coordinator should also possess writing skills; he or she is responsible for responding to emails and reaching out to a wide range of audiences via social media. It is very paramount for the program coordinator to have exceptional writing skills because he or she may draft a report at the end of the day on how he or executing a program. He is expected to submit the report to the program manager or the management of the company.


How to Become a Program Coordinator

  • Get a bachelor’s Degree

Most program coordinators typically possess a bachelor’s degree In Business Administration or a similar field. However, some companies consider those with a high school diploma or an associate degree.  It is also highly paramount for program coordinators to possess a program in their area of interest. For instance, educational program coordinators may need to possess a background in education in a particular subject area

  • Get the Requisite Job-Training

One of the job training you should enroll in is getting an overall leadership experience because you may be required to replace your manager or you may sometimes be assigned to the role of a program facilitator. You can acquire this leadership ability by volunteering in an organization.

There are also different job training for coordinator roles. Program coordinators need to build a rapport with students, patients, and families. The job responsibility of a program coordinator focuses on designing various programs which will bring solutions to the needs of a facility district. Once you volunteer, you can get to have experience in different environmental settings, tools for funding, meeting spaces, and other resources program coordinators utilized.

  • Get Certified

Certifications are very good because they prove the competency of a job candidate but they are not mandatory.  Some certifications are available that  a program coordinator a more in-depth understanding of the job below are some examples:

  • Federal Depository Library Program (FDLP) Coordinator Certificate
  • Community Leadership Program Coordinator Certification
  • START Coordinator Certification
  • ADA Coordinator Training Certification Program (ACTCP
  • Certified Wellness Program Coordinator (CWPC)
  • Draft A Marketable Resume

Draft a marketable resume and ensure you highlight all your educational qualifications, skills, leadership prowess, and certifications that are relevant if you possess anyone. Enumerate all the professional and volunteer experience you have acquired over the years and finally stress your ability to plan and manage successful programs.


Where to Work as a Program Coordinator

Program Coordinators can work in diverse employment settings. They can work in the educational sector, healthcare, universities, and other non-profit organizations.

  • Program Coordinators who work in the healthcare industry can be employed in Public health agencies, hospitals, nursing homes, and assisted living facilities.
  • Educational employers can be kindergartens, pre-schools, colleges, and universities
  • Non-profit agencies can employ program coordinators in homeless shelters, rehab centers, social organizations, domestic violence shelters, and other places.


Program Coordinator Salary Scale

The salary scale of a program coordinator varies across countries and the role they play. Below are some countries:

  • The average Non-Profit Program Coordinator’s salary in the United States is $65,119, but the range typically falls between $57,558 and $73,893.
  • Educational coordinators make $44,425 per year on average, or $21.36 per hour, in the United States.
  • The Healthcare Program Coordinator earns a salary of $54496 in the United States.
  • In the United States, The average program coordinator’s salary in the USA is $44,480 per year or $22.81 per hour. Entry-level positions start at $35,430 per year while most experienced workers make up to $68,559 per year. The average program coordinator salary in New York is $47,881 per year or $24.55 per hour. Entry-level positions start at $39,000 per year while most experienced workers make up to $68,481 per year. The average program coordinator salary in California is $55,033 per year or $28.22 per hour. Entry-level positions start at $42,909 per year while most experienced workers make up to $83,522 per year.
  • In Nigeria, The estimated total pay for a Program Coordinator is NGN 170,000 per year in the Lagos area, with an average salary of NGN 120,000 per year.

An early career Program Coordinator in, a Non-Profit Organization with 1-4 years of experience earns an average total compensation (includes tips, bonus, and overtime pay) of ₦1,410,000. A mid-career Program Coordinator in, a Non-Profit Organization with 5-9 years of experience earns an average total compensation of ₦2,750,000.

  • In Canada, The average program coordinator salary in Canada is $52,105 per year or $26.72 per hour. Entry-level positions start at $40,767 per year, while most experienced workers make up to $77,870 per year.

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