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Get to know about the duties, responsibilities, qualifications, and skills requirements of a production coordinator. Feel free to use our job description template to produce your own. We also provide you with information about the salary you can earn as a production coordinator.

 

Who is a Production Coordinator?

A production coordinator is an individual that works together, with the production manager and the production department to ensure quality is always produced in goods or services, in an organization. Always the production coordinator plans, schedules, directs, and executes production activities for the maximum performance of projects. Ensuring quality assurance and that the production team meets scheduled goals designated to them all the time is in simple terms the work of the production coordinator. The integral part of making sure the administrative side of a production is well kept so that the production of the organization or business faces minimal or no fallout.

The production coordinator works in the production office performing administrative and clerical tasks for a production company or film crew. Always reporting to the production manager, the production coordinator manages production assistants, or PAs—the people who perform the more menial jobs like running errands on a set. The production coordinator, in general, is said to carry out production, tracking the project, office management, coordinating schedules, tracking PR activities, supporting fundraising activities, location scouting, and providing casting, crew, and facilities information. The work of every production coordinator often involves administrative management and office management support, and sometimes support with marketing and promotion.

 

Production Coordinator Job Description

Below are the production coordinator job description examples you can use to develop your resume or write a production coordinator job description for your employee. Employers can also use it to sieve out job seekers when choosing candidates for interviews.

• Working on administrative tasks for a production company.
• Reporting to the production manager or unit production manager on the day-to-day activities of the production department.
• Taking on clerical duties rather than creative tasks.
• Liaising both with other departments of an organization or company, such as human resources, sales, and accounts payable, as well as vendors outside of the company for negotiating.
• Proofreading company’s documents before printing and releasing.
• Developing work orders and schedules for upcoming productions.
• Staying current on the company’s projects and branding.
• Communicating production status to management on regular basis.
• Developing training documents, standards procedures, and production guidelines for staff, team members, casts, or crew.
• Giving guidance whenever it’s needed and never failing to supervise junior staff when needed.
• Negotiating appropriately to build and maintain a friendly relationship, that aids other areas of our lives apart from business.
• Managing the production staff, film crew, or directors.
• Coordinating and monitoring the flow of manuscripts between Authors, Editors, Designers, and production units.
• Ensuring production schedules are maintained as needed.
• Delegating jobs to assistant production coordinators and production runners.
• Managing schedules, including sending daily and weekly schedules and communicating schedule changes.
• Setting up all equipment, supplies, and staff needed for a successful shoot.
• Ensuring a strict deadline schedule is maintained by staff or crew members.
• Supervising production assistants and providing daily tasks for them.
• Ensuring that the production follows the planned schedule regularly.
• Dealing with and communicating effectively to all types of people that may be involved in the production.
• Adapting to changes in the market and responding to customer demands.
• Maintaining current knowledge of the market and industry trends.
• Ensuring quality assurance throughout the production process.
• Having an understanding of project management and being able to meet project deadlines, despite short notifications.
• Maintaining the budget and financial records of their clients, team, or department ensuring it’s according to the organization or company’s policy.
• Managing the production team so that scheduled goals are met at the appropriate time.
• Planning, scheduling, directing, and executing production activities, to ensure smooth running.
• Increasing motivation and work efficiency by implementing reward systems to push team members, crew, casts, or workers to efficiently deliver excellent service.
• Developing cost-effective measurements to achieve exceptional business practices.
• Researching to further understand competitors and the market of their industry.
• Addressing emails and phone calls, that may come in due to the dealings in the department.
• Ordering any supplies or equipment for production and ensuring they are effectively delivered.
• Liaising remotely with field producers and third parties during productions.
• Typing and distributing schedules or call sheets, and attending production meetings.
• Helping to set up the production office with the necessary supplies, and pieces of equipment.
• Typing, editing, copying, and distributing scripts to casts.
• Arranging any necessary work permits for the film crew.
• Organizing travel arrangements for cast, crew, and production executives.
• Organizing accommodation for cast and crew members.
• Sourcing the appropriate equipment and supplies necessary for shootings.
• Ensuring quality equipment and supplies are bought.
• Assisting cast and crew members, sometimes running errands for them.
• Running errands between the production office and other departments.
• Dealing with accounts and expenses made during production.
• Sorting out inquiries and other paperwork that is necessary before or after production.
• Setting up relevant insurance cover and helping with visas for cast and crew members.
• Closing accounts with suppliers and dealing with surplus stock when the production is finished.
• Managing a team of production assistants (PAs) and assigning them menial tasks during production.
• Communicating with all the heads of the department and the rest of the production department.
• Knowing how to multitask and work under pressure.
• Blocking and scheduling of the cast and crew on set.
• Coordinating travel, accommodation, work permits, and visas for cast and crew.
• Distributing shooting schedules, crew and cast lists, scripts, and script revisions.
• Ensuring that all actors are present on set at the designated time and know their lines.
• Interfacing with the director and producer to make sure that any changes in the shooting schedule or new information are communicated to each actor.
• Keeping track of all of the actor’s call times, schedules, wardrobe, makeup, etc.
• Networking and connecting film crew for better chances of steady work.
• Supervising production logistics for multiple video projects by coordinating travel, creating schedules, and monitoring expenditures.
• Composing qualitative analysis and logistics reports for strategic marketing plans, including establishing ticket price guidelines.
• Ensuring bills are being paid, and all expenses made in production are all within the allocated budget.
• Creating and allocating specific budgets for a specific production.
• onboarding new hires and ensuring the hires recruited are efficient enough.
• Publishing call sheets, script updates, and production reports.
• Keeping track of timings during a program.
• Organizing and maintaining information flow between all components of production.
• Setting up pre-recorded material in the studio gallery.
• Working behind the scenes making sure the administrative side of production runs smoothly.
• Serving as the point of contact between the film crew and production manager.
• Dealing with production scheduling, setting locations, even for production, etc.
• Letting the film crew and production officers know their call times and set locations.
• Utilizing software like StudioBinder’s film crew list management software that helps keep all crew and talent contact information organized.
• Being capable of meeting deadlines and working with daily time constraints.
• Having Professional judgment in handling confidential information.
• Maintaining production schedules for films, television shows, and online or print publications.
• Organizing off-site setting.
• Arranging meetings and talent travels for crew members, casts, or production teams.
• Assisting the promotion department with advertising campaigns and directing their daily activity.
• Collaborating with production managers to meet the needs of cast and crew members.
• Participating in short- and long-term planning aligned with goals set by managers
• Working with all departments that contribute to the production cases.
• Being able to always multitask and still deliver efficiently.

    

Qualifications

• Having prior 3 years of experience in the film industry, animation, production department, or agency.
• Having excellent communication skills can aid easy rapport with the film crew, cast, production managers, co- production coordinators, or team members.
• Having flexible work hours, because of impromptu production dates or set location shifts.
• Having 2 years of experience with administrative tasks.
• Having excellent written and spoken verbal communications; professional telephone etiquette.
• Being adept at general administrative tasks such as budgeting, data entry, and word processing.
• Having excellent computer literacy skills and an understanding of basic computer knowledge in areas of relevant scheduling, budgeting, and workflow software.
• Having a Knowledge of filmmaking: understand the process and the needs of each department.

 

Essential Skills

• Communication skills: Communication is a necessary skill for production coordinators as they often work with many different people, departmental heads, and departments at large. Production coordinators need excellent written and verbal communication skills so they can convey information clearly and effectively since they are the point of contact for most or all the crew members. Listening to what a customer wants, asking questions to ensure you understand their request, and providing them with information about your company or product isn’t an easy thing and only individuals that can communicate effectively can do this. They also use their communication skills when meeting with clients or customers to discuss project details. With the film crew, casts, and staff they work with, production coordinators must be able to communicate effectively ensuring an increase in productiveness.
• Quality production skill: Production coordinators always strive to ensure effective delivery regularly. Standards of products set by the companies for the customers that have to be met are monitored and maintained throughout the production process until the time of delivery by the production coordinator. Quality standards are information that includes the customer’s requirements, guidelines, and characteristics for the needed final product or service, and they are created and followed through by the production coordinators.
• Leadership skill: production coordinators should be able to delegate responsibility to production assistants and provide guidance to their staff or team members. By managing production assistants and delegating responsibility, a production coordinator can perform their duties more efficiently.
• Multi-tasking ability: Filmmaking is a fast-paced industry, and a production coordinator who can be flexible and do several things at once has a greater chance of being successful. Managing a wide amount of varied responsibilities within the short schedule of film and TV production, they’re expected to handle multiple tasks at once. Production coordinators must be able to effectively deliver efficiently even though hassles may come up impromptu. They may need to be hiring assistants while they’re still setting location details, and revising the next day’s schedule while the current day’s schedule is yet to finish, only those who are capable of multitasking can fully stay productive and ensure the productivity of their team members or department. With the day-to-day work, production coordinators do regularly they are said to need the ability to execute tasks with just the right balance of patience and tenacity, remain ahead of schedule and completely organized at all times, and understand the boundaries of the role in which they work.
• Organization skill:  Organization is key. Production coordinators ought to be able to plan, stay always steps ahead, and be in charge or control. Here being able to pay attention to the tiniest details matter because one mistake can cause great harm whether onsite or offset. It’s your job to delegate duties and make known to everyone what ought to be done when it ought to be done, and how it can be done. With a lot of juggling that their day-to-day work Involves, production coordinators are often required to wear many hats, but this doesn’t excuse them from efficiently delivering.

 

How to Become a Production Coordinator

• Obtaining at least a bachelor’s degree in a related field, typically communications, film, or marketing.
• Undergoing 2 years of training or Internship experience at television stations or production companies.
• Earning a master’s degree is seen as important for every production coordinator that seeks an increment in salary, business opportunities, etc.
• Having additional career qualifications like office management skills and good attention to detail.
• Having 3 years of experience in the industry, usually as a production assistant.
• Having an understanding of community policing and working as a team player even as a production coordinator who supports the production manager and other crew members, so they must have a
• Having a thorough knowledge of all departments, including accounting, camera, and payroll.

 

Where to Work as a Production Coordinator

• Film houses or agencies.
• Production houses or agencies.
• Manufacturing industries.
• Construction sites, agencies, or industries.
• Marketing agencies.
• Hotel services and restaurants.
• Media houses or agencies.
• Logistics services.
• Consulting houses or agencies.
• Law firms or agencies.
• Accounting agencies.
• Finance houses.

 

Production Coordinator Salary Scale

The salary ranges of a production coordinator can vary widely depending on many important factors, such as education, certifications, additional skills, the number of years you have spent in your profession, and bonuses or tips. The average Production Coordinator salary is $54,521 but the salary range typically falls between $48,449 and $63,388.

Manufacturing and Production

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