Facilities Manager Job Description, Skills, and Salary
Get to know about the duties, responsibilities, qualifications, and skills requirements of a facilities manager. Feel free to use our facilities manager job description template to produce your own. We also provide you with information about the salary you can earn as a facilities manager.
Who Is a Facilities Manager?
The operation and maintenance of building systems and services are the responsibility of the facilities manager. As a facilities manager, you’ll be in charge of managing services and operations that support an organization’s core business. You’ll make sure that best practices are followed for optimal efficiency and that the best working environment for the company’s personnel and operations is created.
This is a broad field with a variety of tasks that vary depending on the organization’s structure and size. You’ll be involved in strategic planning as well as day-to-day operations, especially in regard to buildings and premises.
A facilities manager’s job entails a variety of responsibilities, ranging from strategic planning and maintenance to overseeing third-party vendors and supporting personnel.
Despite the enormous number of jobs required to keep a building running, the necessity of a facilities manager is frequently ignored. Whether it’s because building owners prefer to manage their properties on their own or because they’re simply unaware of the advantages that a skilled facilities manager can provide, this is a common occurrence. Having a facilities manager in charge of your property, on the other hand, might provide a number of advantages. Particularly if they have access to digital technologies like Facilities Management Software.
The major responsibility of a facilities manager varies based on the sector and the work environment. They could be in charge of contract management, equipment inspections, or corporate operations. They may also assist in conveying precise instructions to a team or group of stakeholders’ management. They may play a crucial leadership role inside an organization, encouraging teamwork and fostering camaraderie among team members. They usually perform a comparable function to that of a general manager. This could imply that they are in charge of the facility’s overall operations.
Facilities Manager Job Description
Below are the facilities manager job description examples you can use to develop your resume or write a facilities manager job description for your employee. Employers can also use it to sieve out job seekers when choosing candidates for interviews.
The duties and responsibilities of a facilities manager include the following:
- Creating a professional workplace atmosphere.
- Examining and repairing electrical and plumbing services.
- Taking care of janitorial responsibilities.
- Ensuring the availability that adequate catering and vending services.
- Taking care of the building and grounds.
- Keeping the facilities clean at all times.
- Installing equipment to keep facilities conducive such as air conditioning and its management.
- Ensuring laws regarding health and safety are followed.
- Instructing and guiding members of a team on cleaning and maintenance activities.
- Keeping tabs on the safety and cleanliness of offices, meeting rooms, parking lots, and outdoor recreation zones.
- Maintaining and repairing facilities on a regular basis.
- Getting outside vendors to perform routine inspections and emergency repairs.
- Managing trash collection and disposal systems.
- Assuring a continual level of security.
- Creating and maintaining a functional communications infrastructure.
- Managing effectively the parking lots and making sure that there is enough space.
- Supervising renovations and refurbishments.
Qualifications
- Bachelor’s degree in Business Administration, Engineering, or similar professional experience is required.
- Facilities management experience of 3+ years is required.
- General facility management knowledge, including maintenance methods, operating standards, and safety considerations.
- Must be a self-starter who is well-organized, meticulous, and focused on customers (both internal and external).
- Negotiation and procurement abilities are lacking.
- The ability to manage projects.
- Ability to stay organized.
- Capacity to multitask
- Oral and written communication skills.
- Excellent interpersonal skills.
- Ability to manage time effectively.
Essential Skills
- Knowledge of machine operation and maintenance.
A facilities manager is in charge of ensuring that a physical place runs well. They are in charge of performing inspections, assigning tasks, and evaluating equipment and machines, among other things. They must have great technical abilities in operating and maintaining machinery, as well as a thorough understanding of the mechanics of electrical systems, HVAC systems, generators, boilers, and computers, in order to supervise these systems.
A thorough understanding of machinery aids a facility manager’s preparation for his or her job. They can use it to precisely analyze the lifespan of mechanical equipment, troubleshoot systems in need of repair, train or guide the personnel they oversee and save money.
- Team Management
Leading employees is a crucial part of facility management. Maintenance personnel, cleaning crews, and security personnel are all managed by FMs. They should be able to explore individual employee resources, create weekly schedules, and allocate responsibilities and tasks. It’s also critical that they foster teamwork and can negotiate and settle problems among employees.
- Communication
Communication refers to a person’s capacity to convey information via the use of written or spoken language. Strong communicators can convey information in an interesting, motivating, and informative manner. Facility managers are in charge of their teams and communicate with those in other departments. When it comes to distributing responsibilities, coaching personnel, and offering modifications or improvements, this competence is crucial.
- Make selections for employment
Facility managers frequently make recruiting decisions for their maintenance, cleaning, and security staff because they are leaders inside the firm. A good judge of character is required of a facilities manager, as is their ability to make objective decisions. They’ll almost certainly read resumes, conduct interviews, and recruit people to fill open positions. A good facility manager can spot a candidate’s technical and interpersonal skills and put together a team that works well together.
- Capacity to recognize hazards and respond to threats in a crisis
Multiple departments related to a building’s or campus’s physical and structural safety are under the supervision of facility managers. Security, catering, technology, cleaning, grounds maintenance, and technology are all managed and organized by them. Inspection and testing of the operating quality of machinery and systems is part of their job description. Throughout the day, a capable facilities manager checks the workplace’s safety and security. They are proactive in their hunt for hazards or dangers and look for areas that require improvement.
Multiple plans for dealing with dangers and crisis scenarios are essential for a facilities manager. Their ability to create intervention or emergency response plans, as well as train their staff to carry them out, is critical to their success.
- Knowledge of how to use technology.
It’s critical for facilities managers to keep up with technological trends and improvements. They must be able to work with advanced HVAC systems, smart building technology, and security monitoring systems. FMs also use employee experience apps, computerized file systems, and even wearable technologies on a regular basis. In order to effectively and efficiently train members of their staff, leaders and managers must have a thorough understanding of how to use software and geographic information systems.
- Time management
The maintenance of a working office or company campus is dependent on facilities management. They are in charge of several projects and teams. They also keep track of the infrastructure, procedures, and equipment that businesses rely on to run. To ensure that projects are completed on time and that personnel and teams are appropriately and successfully trained, facility managers must have good time management abilities.
They must plan staff shift schedules and create a list of daily jobs and obligations for each employee. In addition, facility managers must arrange a time to examine and assess each employee’s progress, as well as professional development and training events. They must be able to prioritize work and manage their time effectively in order to accomplish these goals.
- Ability to write and review reports.
Facilities managers provide companies with information about anticipated changes, expenditures, potential safety risks, and employee performance. They delegate some monitoring and reporting to their employees, and they frequently construct larger reports for senior management using employee reports, images, and checklists as data. Facility managers also prepare reports on maintenance requirements, equipment replacement prices, and personnel performance and development on a monthly basis.
- Analytical thinking
Analytical thinking is the capacity to understand and interpret facts, identify issues, and come up with appropriate solutions or strategies in reaction to, or in preparation for, possible problems.
- Create a budget and manage it.
It’s critical for facility managers to understand the fundamentals of financial math. They should be able to plan a budget for each month, quarter, and year. FMs guarantee that systems and processes in the workplace run smoothly. Companies’ vast electrical systems and machinery are costly, and facility managers must be aware of appliance and equipment lifespans in order to properly budget for maintenance and replacement.
Budgeting is also necessary for making suitable personnel decisions, allocating funds for the purchase of software or computer programs, attending workshops or professional development, and satisfying superiors’ expectations. Facility managers make budgetary analyses on a regular basis, create financial reports, and present budgetary plans or papers for consideration to their superiors.
- Knowing the law
Because ensuring compliance with government rules, as well as security, health, and environmental standards, is such an important element of a Facility Manager’s job, it’s critical that you understand them and how they affect the facilities you manage.
- Patience
Facilities managers supervise and manage a large number of employees. They communicate with contractors, electricians, superiors, and coworkers on a frequent basis, and they supervise maintenance, security, and groundskeepers on a regular basis. It’s critical to be patient and understanding when dealing with a diverse group of people.
- Networking
Networking is a set of behaviors that, when combined, lead to professional relationships and resources. Facilities managers must establish relationships and build a strong professional network in order to gain insight into technology, innovation, and future difficulties. A professional network may also assist a facilities manager in locating resources and opportunities for professional development and skill enhancement, as well as guiding them through the hiring and contracting aspects of their job.
- Ability to follow federal and state regulations
Facilities managers are in charge of a variety of procedures related to a company’s everyday operations. To guarantee that company activities are in accordance with rules and regulations, they must have a thorough awareness of federal, state, and local legislation. Building limits, hiring rules, capacity codes, and other liabilities or issues must all be known to FMs.
There are federal regulations governing who is allowed to operate specific equipment, as well as state and municipal regulations governing the sorts of equipment and materials that can be used in building and maintenance projects. Many localities additionally have regulations governing the use of specific chemicals, recycling, and trash disposal.
How to Become a Facilities Manager
- Finish your education
Obtain a high school diploma at the very least. Your employability will improve if you have an associate’s degree or above.
- Learn the fundamentals of maintenance
The essential components of a building’s construction, such as the heating and cooling systems, security systems, and plumbing, must be familiar to a facilities manager. These skills can be acquired through general maintenance labor.
- Gain experience in management.
Other people and teams must be supervised by facility managers. You can demonstrate your ability to communicate effectively and manage others by gaining leadership experience in another career or via voluntary activities.
- Get your resume together.
Wherever possible on your resume, emphasize your knowledge of construction and groundskeeping activities. Include any previous leadership experience, as well as project management skills. Industry credentials might help you beef up your resume.
- Apply for employment as a facilities manager.
Look for employment in facilities management in your region. Facilities coordinator, facilities director, facilities supervisor, or maintenance director are some of the other job titles for this profession. To discover a suitable opportunity, consider searching for all of these job titles.
Where to Work as a Facilities Manager
Facilities managers might work for an organization directly or for a company that provides services to individual enterprises. The following are examples of typical places a facilities manager can work :
- Specialist facilities management companies
- Construction companies
- Property firms and property management companies
- Large public or private organizations, including schools, colleges, universities, and the NHS.
Facilities Manager Salary Scale
The average monthly salary for a Facilities Manager in Nigeria is roughly 413,000 NGN. Salaries range from 211,000 NGN to 636,000 NGN (lowest to highest) (highest).
This is the monthly average paid, which includes housing, transportation, and other benefits. Salaries for Facilities Managers vary greatly depending on experience, abilities, gender, and region.
As of February 25, 2022, the average Facilities Manager pay in the United States is $103,074, however, the range frequently falls between $88,367 and $117,906. Salary ranges depend on certain factors, including schooling, certifications, supplementary talents, and the number of years you’ve worked in your field.