Data Entry Typist Job Description

Data Entry Typist Job Description, Skills, and Salary

Are you searching for a data entry typist job description? Get to know about the duties, responsibilities, qualifications, and skills requirements of a data entry typist. Feel free to use our data entry typist job description template to produce your own data entry typist job description. We also provide you with information about the salary you can earn as a data entry typist.


Who is a Data Entry Typist?

Data entry typists create typed documents that are often technical from numerous sources. Although some work from home, data entry typists mainly operate out of offices for businesses.

Data entry is a sort of administrative labor that includes typing and voice recording as well as other procedures to enter data into computers. Many different businesses, including healthcare, banking, retail, and transportation, employ data input clerks.


A data entry clerk, also known as a data entry typist, is in charge of entering new data and editing data that has already been stored in digital databases. They are responsible for entering information from paper documents into digital spreadsheets, updating client order statuses, and double-checking their work to ensure accurate data entry.

Typists are in charge of converting documents from hard copy to digital format or the other way around. They could be requested to type out anything, from court transcripts and medical information to personal communication and legal transcripts.

To guarantee that the information they are typing is accurate, typists need to be extremely exact and attentive to detail. To precisely reproduce what was written in the original paper, students also require good keyboarding abilities as well as a firm grasp of spelling and language.

An administrative position that is frequently seen in corporate offices is data entry. By entering specific client and account information into spreadsheets, they help the company’s numerous divisions. A candidate with strong typing abilities and expertise in database and organizational software is required for data entry roles. Employees who enter data maintain accuracy and organization.

A data entry position often calls for a high school diploma or an equivalent qualification. Additionally, a lot of firms like hiring data entry applicants with specific knowledge using applications like Microsoft Excel and other database software. The best candidates for this position often have excellent communication skills and the capacity to handle a hectic office environment.

Typists are in charge of converting documents from hard copy to digital format or the other way around. They could be requested to type out anything, from court transcripts and medical information to personal communication and legal transcripts.


Data Entry Typist Job Description

What is a data entry typist job description? A data entry typist job description is simply a list of duties and responsibilities of a data entry typist in an organization. Below are the data entry typist job description examples you can use to develop your resume or write a data entry typist job description for your employee. Employers can also use it to sieve out job seekers when choosing candidates for interviews.

Data entry typists are responsible for the following duties and responsibilities:

  • Gather and arrange relevant raw material, such as audio recordings, work documents, and research papers.
  • Prepare and type papers by established guidelines.
  • Request if necessary, further details on the assignment’s requirements.
  • Edit work to make sure it is flawless, consistent, and follows rules.
  • Print and distribute copies of your accepted work if necessary.
  • Make digital copies of all jobs for loss or theft prevention.
  • Apply critical software updates that have been downloaded.
  • Ensure that your PC is always virus-free and password-protected.
  • Get the necessary raw data, such as audio recordings, work documents, and research papers, and organize it.
  • Edit your work to make sure it follows the rules and is error-free, consistent, and well-written.
  • Make digital copies for the sake of loss or theft, of every task.
  • Install crucial software updates after downloading them.
  • Keep track of vital client data and orders, and use spreadsheets.
  • Transfer information from a physical database to a digital one.
  • Update a database with consumer data.
  • Compile current data into a spreadsheet.
  • Verify out-of-date information and update records as appropriate.
  • Use standard office tools like scanners and printers.
  • Look through files for information and do some research on it.
  • Safeguard data, to run frequent database backups.
  • Enter data that is both textual and numerical from the sources.
  • Give sporadic administrative assistance.
  • Sort and arrange physical copies of documentation after inputting data electronically.
  • Check the data for inaccuracies or shortcomings.
  • Help with specialized tasks that demand a lot of data input.
  • Provide help for data input across departments.
  • Enter data fast and accurately.
  • Fill up databases with sensitive consumer data that was gathered via forms or spreadsheets
  • Check all data for mistakes and notify management of any strange discoveries.
  • Gather all necessary information before inputting data into software applications, and make sure it is comprehensive.
  • Scan and print the necessary documents to gather data for data entry.
  • Work by the requirements of state and federal law regarding privacy
  • Create weekly and monthly reports that include sales data or areas that should be improved.
  • Ensure that necessary software is updated, and train new hires on corporate procedures as necessary.
  • Fill and organize paperwork used to enter data into systems and retain track of original papers.
  • Use speech recognition software, and transcribe dictation from a manager or another source into a computer.
  • Use keyboard shortcuts to enter data into the computer to boost efficiency and cut down on mistakes.
  • Check spelling and grammatical mistakes before submitting papers to clients or other corporate divisions.
  • Utilize a digital tablet, a pen, or any electronic device that can capture handwriting to digitize notes that have been written by hand.
  • Prepare communication, such as letters or memos, by typing them or editing them with word processing software.
  • Take notes throughout conferences, meetings, and interviews.
  • Fill up databases, spreadsheets, or other software tools with the data you have.
  • Type letters from handwritten drafts or computer files, reports, and other documents.
  • Operate fax machines, printers, photocopiers, and other electronic office equipment
  • Organize and add specific information to management’s and other staff members’ calendars.
  • Maintain a professional degree of privacy in compliance with HIPAA or other applicable rules ongoing education regarding best practices in database organization,
  • Upkeep, and ordering of office supplies in response to requests from management and personal



  • Requires a high school diploma or a comparable degree.
  • Exceptional familiarity with office applications and hardware
  • Strong written and interpersonal communication abilities
  • Ability to efficiently operate inside record software and precisely update files Data entry experience preserving thorough information about available stock and suppliers or other data


Essential Skills

  • Basics of software: Data entry workers frequently utilize word processors, databases, spreadsheets, and other software, therefore they must have a foundational understanding of these programs.
  • Effective communication abilities, both in writing and verbally: Professionals who enter data must often connect with both internal and external teams and offer input on any problems they may run across with inaccurate data or other database difficulties. They must also use active listening to enter and organize data in the manner a firm likes.
  • The rapidity of typing: Since data entry workers will probably need to complete a lot of work in a short amount of time, this ability is crucial for their success. A typical typing speed of 30 to 40 words per minute is what many employers want.
  • Self-motivation: Data input is frequently done remotely, with minimal oversight, or without much teamwork. Data entry specialists must be highly motivated, ambitious, and often branding jobs.
  • Organization: The majority of data entry clerks deal with a tonne of information each day. A crucial aspect of the work is maintaining organization to make sure nothing is missed or reported incorrectly.
  • Detail-oriented: Before adding information to the database, data entry clerks must thoroughly verify the material they receive to make sure it is accurate.
  • Customer service: Some data entry employees are in charge of taking calls from clients or soliciting information directly from them. In these situations, professionalism and other customer service abilities are crucial.
  • Data gathering and fundamental research abilities: In some circumstances, you can be forced to gather your data rather than being given the data to work with. If yes, you should be able to do research and have knowledge of data collecting.


How to become more proficient at data entering:

There are various methods to develop data entry abilities, whether on your own, with the use of a computer system, or through formal instruction. Here are some pointers to help you become a better data entry professional:

  • Hone your present typing abilities: Note your present body language and typing style. For maximum accuracy and comfort, ensure your posture and hand positions are appropriate. You won’t have to move around as much or get up as much as a result, which should improve your typing abilities and efficiency.
  • Expand the desk area: You must spend a lot of time sitting down at a computer to enter data. It’s crucial to redesign your work area to be more ergonomic because prolonged sitting has been connected to several health problems. The most effective approach to achieve this is to have a cozy chair with lumbar support, one that can be turned, and one with adjustable height. Computer monitors should be positioned close to the mouse and at eye level with little glare. Fact-checking, data input speed, efficiency, and productivity may all benefit from the use of dual monitors.
  • Take advantage of typing tools online: You may test your typing skills using several online tools, allowing you to see where you need to make improvements. You may practice and improve your typing speed and accuracy with these tools. To further your understanding of the fundamentals of data input software, you may also consider watching internet videos that explain them.
  • Master data input hacking: With certain software packages, several shortcuts may be used to save a substantial amount of time. In Excel, for instance, you may insert previously typed information by using the TAB and ENTER buttons. You can find several keyboard and spreadsheet shortcuts online, or you may try asking your boss for further suggestions.
  • Avoid becoming distracted: Keeping your attention on your job might be difficult when you work in data entry. Consider creating a rigid timetable and limiting off time by dividing chores based on importance. To reduce distractions, it may also be useful to put your phone out of reach and on mute when working.
  • Allow time for editing: Throughout your workweek, mistakes might occur, thus it’s crucial to examine your work before submitting it. Try taking a break from a project if you don’t have access to an editor or someone who can check your writing. In this manner, your eyes will be clean when you return to it to correct it yourself.


How to Become a Data Entry Typist

  • Finish high school: Most firms need a high school diploma or a GED equivalent from their data entry clerks. Take computer science or typing classes in high school to hone your data entry skills and be ready for a career in the industry.
  • Develop abilities: Take the time to gain the skills necessary to flourish as a data entry clerk while you’re still in high school or after you graduate. Focus on developing your organizational, typing, and time management skills, which are all essential for a data entry clerk.
  • Acquire expertise: Before applying for employment, look for ways to increase your experience for your resume. Consider volunteering to keep meeting notes and member roster logs for your school or neighborhood groups. Your CV can benefit from any expertise you have in collecting, evaluating, and organizing data.
  • Think about college: Before beginning their careers, some data entry clerks enroll in college and graduate with an associate’s or, sporadically, a bachelor’s degree. The majority of data entry clerks who decide to go to college select a business or related major.
  • Obtain a certification: A helpful strategy to demonstrate to potential employers that you are competent for the role is to obtain a certificate in data entry or a comparable field of study. For data entry clerks, several community institutions and internet businesses provide training programs that lead to certificates. Some apply to all computer programs, while others are program-specific.


Where to Work as a Data Entry Typist

  1. Medical and health sectors
  2. Administrative
  3. Accounting and financing sectors
  4. Governmental organizations
  5. Retail and sales industry


Data Entry Typist Salary Scale

In the USA, the average typist earns $32,696 a year or $16.77 per hour. Most experienced professionals earn up to $41,538 per year, while entry-level occupations start at $27,493 annually.

In the UK, typists typically make £21,726 a year, or £11.14 per hour. Most experienced professionals may earn up to £30,824 per year, while entry-level roles start at £20,475 annually.


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