Data Administrator Job Description

Data Administrator Job Description, Skills, and Salary

Are you searching for a data administrator job description? Get to know about the duties, responsibilities, qualifications, and skills requirements of a data administrator. Feel free to use our data administrator job description template to produce your own data administrator job description. We also provide you with information about the salary you can earn as a data administrator.


Who is a Data Administrator?

A data administrator is a professional who is responsible for transforming data into a useful data model. This professional is in charge of selecting the information that should be entered into the database as relevant. Data administration refers to the procedure used by a data administrator and/or an organization to monitor, maintain, and manage data. An organization can manage its data assets through data administration, including how they are processed and interact with other applications and business processes. The goal of the enterprise is met throughout the whole life cycle of data use and processing thanks to data management. Data Administrator is more of a business role with some technological competence and less of a technical role. Data analysis is another name for data administration. Therefore, a high-level function is typically in charge of overseeing the management of all data resources inside a company.

Those who choose a career in data administration are in charge of creating enterprise data models that include all of the company’s business procedures. He or she decides on the organization’s data policies. Data owners and stewards are identified by a data administrator. Those who choose to work as data administrators establish guidelines for the management and use of data. He or she chooses who has access to data inside the organization. A data administrator makes that the data being provided is correct, thorough, and up to date. The analytic approaches are used by a data administrator to plan, implement, and complete data mining initiatives. He or she creates reports that offer the perception of prospects and trends in sales, marketing, and purchasing. People who choose to work as data administrators are responsible for carrying out requested upgrades and fixes to old databases and software programs.

Jobs in data administration are critical positions in organizations of all sizes and in almost every sector, including government organizations. Protecting the accuracy and dependability of data as it is sent, received, and stored by a corporation is the main duty of a database administrator. Employment involving corporate or office data, market data, and senior data administrator positions are just a few examples of the various sorts of data administrator jobs. Since most organizations use computers to transmit, receive, and store data, office data administrator positions are the most typical for database administrators. A data administrator in this situation often installs and maintains hardware systems and creates databases that are tailored to the requirements of the business.

To maintain the integrity of the data and the system, the data administrator has a continuing duty to monitor, manage, and analyze data. In general, a data administrator’s job description involves the critical duty of putting database software to use in managing and backing up data in a secure setting. The assessment of user requirements within an organization, the creation of customized databases, the examination of system performance and operations, the optimization of database capacity and efficiency, the recovery and restoration of corrupted databases, the implementation of security and encryption measures, and crucial round-the-clock support are all examples of related tasks. A data administrator typically needs a bachelor’s degree or significant technical training and competence in computer science, information technology, or a similar technical discipline. Additional criteria for data administration jobs often involve demonstrated expertise in IT hardware, software, and systems.


Data Administrator Job Description

What is a data administrator job description? A data administrator job description is simply a list of duties and responsibilities of a data administrator in an organization. Below are the data administrator job description examples you can use to develop your resume or write a data administrator job description for your employee. Employers can also use it to sieve out job seekers when choosing candidates for interviews.

Data administrators typically have a wide range of duties and responsibilities, which  include the following:

  • Put data security procedures in place to prevent unauthorized access to sensitive information.
  • Install, oversee and adjust SQL Server-based applications.
  • Perform database-related and system administrative duties.
  • Update, and manage software and tools for the company.
  • Keep up and support the system regularly.
  • Ensure Infrastructure installation, configuration, and development.
  • Contact end users to learn about their wants and demands.
  • Create reliable database architecture, theories, guiding concepts, and procedures.
  • Create SQL Server triggers and procedures.
  • Analyze and judge database applications.
  • Adjust and modify database applications to improve processing speed.
  • Create new database structures or update old ones to accommodate new business requirements.
  • Keep an eye on the database’s usage of memory, storage space, and network bandwidth to guarantee optimal performance.
  • Check the integrity of the data to make sure that entries are accurate and compliant with business requirements.
  • Reorganizing data to increase efficiency, backup data files, and fixing problems in current data sets are all examples of typical database maintenance.
  • Maintain data integrity by spotting or avoiding issues like data entry mistakes or software program faults
  • Make database application programs like SQL Server or Oracle manual available for training.
  • Inform management of database activity by pointing out any potential security or performance problems that may need more research.
  • Carry out administrative activities such as data backups, database creation, and data set reorganization as instructed by management.
  • Analyze the project specifications and create conceptual database features.
  • Discuss data requirements, data flow design, and database configuration with management and team members.
  • Create data recovery plans and perform routine data backups.
  • Test and upgrade database systems, taking care to debug, track, reproduce, log, and fix any problems.
  • Assist and train staff on database usage.
  • Control database and data dissemination and storage procedures.
  • Create and keep up-to-date data dictionaries with standards, processes, and definitions.
  • Ensure the database’s optimal performance, integrity, and security.
  • Control user rights and access.
  • Implement modifications to database operations and make sure that end users can easily access data.
  • Ensure the data provided is correct and minimize database downtime
  • Manage database access and maintain the accuracy of the data stored
  • Provide training, feedback, and assistance on how to use the offered data to users.
  • Make sure that the database has enough backups so that important data can be retrieved in the event of a lost copy or security compromise.
  • Monitor performance and advise on how to strengthen the security and veracity of data.
  • Maintain database effectiveness by delivering frequent checks and data updates.
  • Track system performance and spot emerging issues.
  • Address any issues that users report immediately.
  • Defend the database from dangers and unauthorized access.
  • Make sure the database has enough backups and can be restored in case of memory loss.
  • Describe the usage and performance metrics.
  • Offer suggestions for alterations and upgrades to database upkeep and security.
  • Communicate often with database programmers and IT project managers.
  • Consider both front-end and back-end users when creating databases.



  • A degree in computer science or a related field is required.
  • MCDBA or MCSD certification is a plus.
  • At least 3 years experience in data administration.
  • Applicants must be able to analyze existing tools and databases.
  • Practical experience in handling large data sets and relational databases.
  • Knowledge of metadata standards.
  • Must be proficient in data manipulation languages, such as MS SQL, Oracle Database, Hadoop, or PostgreSQL.
  • An analytical mindset is required in this position.
  • Problem-solving abilities.
  • Outstanding verbal and written communication skills.
  • Excellent organizational skills.
  • Ability to work under pressure.
  • Must be current with trends and developments in data administration.


Essential Skills

  • Business acumen: To comprehend the business requirements of the organization and how the data they manage can assist in meeting those requirements, data administrators need business acumen. To comprehend the needs of the company stakeholders and how the data may assist them, they must be able to interact with them. To appreciate the value of the data they manage and how it can benefit the company, data administrators also need business acumen.
  • Time management skills: The ability to organize and carry out work in a way that guarantees you meet deadlines is known as time management skills. Time management abilities are crucial for success in this position because data administrators frequently have to manage many projects with various deadlines. For instance, knowing how long each step of the process will take will help you arrange your work appropriately if you’re working on an upgrade to a software application.
  • Data security skills: Data security skill is the capacity to prevent unauthorized access to data. Data security is a vital skill for data administrators since they are accountable for the security of the data they handle. Knowing how to defend data against cyberattacks and other security dangers is necessary for data security.
  • Communication skills: Strong communication skills are quite essential for data administrators when interacting with clients and other employees. They frequently communicate both inside their team and beyond departments. They might converse with customers and other stakeholders as well. To express their thoughts and needs, data administrators should be able to speak simply and effectively. They should also be able to articulate their views and desires while listening to and comprehending those of others. Data administrators occasionally provide other IT specialists within the firm with knowledgeable counsel or recommendations. To establish the database’s aims and objectives, they have meetings with the management. To accurately communicate thoughts and feedback to coworkers in a thorough manner, one needs excellent communication skills.
  • Organizational skills: The capacity to keep track of files, records, and other information so you can locate it when needed is referred to as organizational skills. Large amounts of data frequently need to be organized by data administrators for quick access. They could also be in charge of developing new databases or file systems if their company alters its organizational structure. Strong organizational abilities guarantee that your records are secure and simple to find.
  • Project management skills: Data administrators frequently manage initiatives involving numerous teams and departments. To make sure that these projects are successful, they employ project management techniques, which include task assignments, progress monitoring, and stakeholder communication. When performing tasks related to running a data centre or other responsibilities, data administrators also manage their own time and resources.
  • Problem-solving skills: Data administrators frequently have to find effective solutions to issues. They might have to look into hardware, software, or network connectivity problems. They might also need to resolve issues with data recovery or backup. Data administrators need to be able to recognize problems and fix them so that they can do their jobs effectively. When they troubleshoot technical issues, figure out what caused a security breach, or look for methods to streamline operations at work, data administrators frequently apply problem-solving abilities.
  • Database management: Relational databases are frequently used by data administrators to store and organize data. They ought to have a fundamental understanding of relational databases’ operation and how to store and arrange data in them. Additionally, they must be familiar with using database management systems to build and maintain databases.
  • Attention to detail skills: Data managers need to be able to identify and fix mistakes in the data they control. For any reports or analyses based on these records to be trustworthy, they must also make sure that their records are accurate. When it comes to adhering to organizational rules for keeping and accessing data, data administrators should also be meticulous. This guarantees that all workers have access to the knowledge they require to perform their jobs well.


How to Become a Data Administrator

Step 1. Obtain a bachelor’s degree

A bachelor’s degree in computer science, information technology, statistics, or a related discipline is often required of data administrators. You can complete your undergraduate education with a master’s degree in the pertinent computing subject with a specialization in information systems, while it is not required. Although it is not usually necessary, certain employers may choose to hire applicants who hold a related master’s degree, such as a Master of Business Administration. However, the additional information you gained from your master’s program may help you stand out as a contender for jobs in the future.

Step 2. Acquire experience

On-the-job training is frequently provided for data administrators. Learning the software and computer systems unique to the business, as well as the processes and procedures the business employs, may be a part of this training. Learning how to organize and analyze the company’s data may also be covered in training. Make sure to take part in internships while obtaining your degree to gain some work experience. An internship is a chance for you to become familiar with what is expected of you when working in the IT sector. You can apply for entry-level IT jobs after college to obtain experience in IT support roles. Think about starting as a systems administrator or developer. Gaining knowledge of the company’s IT infrastructure and other pertinent experiences across these occupations might lay a solid basis for your role as a data administrator in the future. Your employers might feel more confident in giving you access to the confidential information of the organization once you’ve demonstrated your skills and abilities in such tasks.

Step 3. Acquire certifications

Although a bachelor’s degree may be the minimum need for data administrators, it’s equally crucial to obtain pertinent certifications that advance your proficiency with database administration technologies and operations. Obtaining certification presents chances to investigate the most recent data security models and to learn in-depth about databases that are unique to a certain industry. Certifications can demonstrate a person’s qualifications to both current and potential employers. Your professional success may also depend on the additional skills and knowledge that certifications give you. Data administrators can obtain certificates to increase their chances of job progression and to learn more about their duties on a theoretical and practical level.


Where to Work as a Data Administrator

Work environments for data administrators include corporate offices, governmental organizations, hospitals, banks, IT businesses, and educational institutions. Additionally, they work in wholesale trade, information, culture, real estate, insurance, professional, scientific, and technical services, mining and oil and gas extraction, public administration, information, leisure, and social services. As an alternative, individuals can prefer to work as independent data administration consultants. They might create databases for start-ups or new enterprises on a small scale as a freelance consultant. Although they frequently work during regular business hours, they may occasionally work late into the night or on the weekend to meet deadlines or address crises with the system. The typical workspace for data managers is well-ventilated and illuminated. They might spend a lot of time sitting when using a computer terminal, therefore they should be sure to get up and stretch sometimes to prevent muscle aches.


Data Administrator Salary Scale

Data administrators’ salaries vary depending on different factors such as their level of education, years of experience, the size of the company, and the type of industry. They may also earn extra pay in the form of bonuses. A data administrator’s salary scale in the US ranges between $52,291 and $79,949, with an average salary amount of $65,443 per year.  The average data administrator salary in the United Kingdom is £23,503 per year. The salary scale ranges from £21,447 to £35,000 per year.

The average data administrator salary in Canada is $43,917 per year.  The entry-level positions start with the sum of $33,638 per year, while most experienced employees earn up to $69,732 per year. Data administrators’ salary in India is ₹ 850,000 per year. Entry-level positions start at ₹ 500,000 per year, while experienced workers can make approximately ₹ 2,000,000 per year. A person working as a data administrator in Nigeria typically earns an average of 3,816,000 NGN per year. The salary ranges from 2,112,000 NGN to 5,136,000 NGN.

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