Business Administrator Job Description, Skills, and Salary
Are you searching for a business administrator job description? Get to know about the duties, responsibilities, qualifications, and skills requirements of a business administrator. Feel free to use our business administrator job description template to produce your own business administrator job description. We also provide you with information about the salary you can earn as a business administrator.
Who is a Business Administrator?
A business administrator is responsible for managing the day-to-day operations of a business. To incorporate new policies and procedures into daily operations, they are responsible for hiring employees, presiding over department meetings, and communicating with higher management.
Business administrators frequently serve as leaders for workers from various departments in corporations. They work with department heads to assess worker performance and plan to meet departmental objectives. They are responsible for creating departmental budgets, setting financial goals, and ensuring all staff members have access to the tools they require to do their duties well. They could also investigate and install new IT solutions to simplify business operations,
A business administrator concentrates on the tasks completing tasks and the outcomes they are generating. It could entail motivating and managing teams, resolving issues, creating and carrying out strategies, and achieving objectives. In a company or department, administrators supervise the administrative and clerical staff. They can suggest and implement changes to policies and procedures to achieve goals more quickly and with better results,
Business administrators are responsible for increasing sales and minimizing losses. Typically, you can find administrators heading up multiple areas in a company, as departments such as accounting, marketing, sales, and operations will report directly to them. Some business administrators focus on records and information management, which is experiencing employment growth. The growing reliance on cloud-based computing and record-keeping has influenced the need for more business administrators who are technologically inclined.
Business administrators handle tasks required for a successful firm operation. They frequently participate in governance bodies, serve on boards of organizations, or act as a point of contact for stakeholders, customers, and firm employees to coordinate activities to support the company’s success. Business administrators perform other tasks like budgeting, answering phone inquiries, staff training, admin support, facilitating staff meetings, record-keeping, and writing and organizing documents. Others are creating an organizational system that others will follow, informing lower and upper-level management of updates and other company information are some additional responsibilities of a business administrator.
In addition, because business administrators can be held accountable for wrongdoings or actions taken by their subordinates, they must ensure that the staff and managers complete assignments and that training cover legal issues they may encounter. These business administrators work in an office for approximately 8 hours a day, five days a week, and overtime sometimes.
Business Administrator Job Description
What is a business administrator job description? A business administrator job description is simply a list of duties and responsibilities of a business administrator in an organization. Below are the business administrator job description examples you can use to develop your resume or write a business administrator job description for your employee. Employers can also use it to sieve out job seekers when choosing candidates for interviews.
Business administrators carry out managerial and organizational activities that promote an organization’s overall productivity and that of its many divisions and teams. They frequently handle the following duties:
- Create plans for methods to improve and streamline operations in a firm.
- Communicate and consult with customers, employees, and suppliers.
- Enhance corporate policies, technologies, and programs.
- Encourage and manage profitable business expansion.
- Identify waste and boost productivity.
- Restructure operations or add personnel in cooperation with human resources teams.
- Utilize the expertise of the finance and accounting leaders and team to manage the company’s finances and create the budget.
- Oversee the marketing and promotions of a company’s goods and services in coordination with the marketing, advertising, and public relations teams.
- Review and approve agreements with internal and external parties to find potential cost savings.
- Set and carry out creative short- and long-term company objectives.
Qualifications
- High school certificate
- Bachelor’s degree in business or finance
- Advanced degree in master’s or Ph.D. (Optional in some firms, required in others)
- Knowledge of the direction and growth of the business market
Essential Skills
- Attention to Detail
As an admin, you must stay on top of everything, from managing sensitive company data to remembering coworkers’ birthdays. You are in charge of the significant chores around the workplace, so you should pay attention to detail. Being detail-oriented increases your likelihood of completing arduous tasks with few to no errors or problems, which is something that any manager or employer would be happy to have. A keen eye makes it more likely that you will find typos in written work or presentations. In business, even a little error can have dramatic consequences. Any firm could suffer a significant loss due to a misplaced decimal or a typo on a pitch. That is why paying close attention to detail is so important. When you master this crucial skill, you will succeed and triumph over the opposition.
- Bookkeeping
Business administrators must be conversant with standard office practices, though many positions need bookkeeping skills.
Managing financial transactions by hand is uncommon due to the availability of computer programs like Excel. Getting prior experience or knowledge from popular organizations might give you an edge.
- Communication skills
Good communication skills are highly regarded and will help you progress in your career. That is because you will not only serve as the company’s initial point of contact with the public but will also do clerical duties that call for exceptionally high levels of written communication.
In addition to returning phone calls and face-to-face inquiries, one must be able to respond to emails, text messages, and other written correspondence. Business administrators must possess strong oral and written communication abilities. Employers would hate to see jobs or projects fall behind schedule only because of a straightforward misunderstanding between staff members.
- Customer service
You will work in a customer-facing industry, so excellent customer service skills are essential. You will promptly respond to emails, calmly listen to complaints, and make them feel important. Success as a business administrator requires exceptional customer service and a commitment to such qualities. Candidates must exhibit professionalism and a kind demeanor because they frequently interact with customers.
- Flexibility
Every day in administration is rarely the same. While employees should expect to have a bit consistent schedule during regular business hours, there may be times when working outside of the regular schedule is necessary. Personnel will need to adjust as these needs develop. One must always prepare for the unexpected as an administrator. You will need to be adaptable and flexible because there will be many factors to consider (replying to emails, changing schedules, scheduling appointments, etc.).
- Initiative and a willingness to learn
It is true that not all managers are receptive to fresh perspectives. Furthermore, not all workplaces encourage employees to raise innovative ideas. However, being able to take the initiative and suggest beneficial adjustments will be nice if you aim for an administrative post in a forward-thinking business. Consider the numerous modern office tools and technology, for instance. New computer applications and smartphone apps are released yearly for projects, informing team members and organizing information. Employers seek out business administrators aware of these advancements and actively look for new applications for existing tools and systems to improve operations. Since jobs get done more quickly, clients receive better service, the business generates more revenue, and the manager is happy, the office operates more smoothly. Your company will highly value you if you are eager to keep learning new things, are open to new ideas, and seek ways to improve your work. You will gain respect as an administrator if you demonstrate your ability to take charge and your willingness to hold yourself to a high standard.
- Leadership
Nearly all professions can benefit from having strong leadership qualities. You will gain from having strong leadership abilities whether you want to run your hedge fund, start a political campaign, or own a donut shop. You may take charge, effect change, and have an impact on any undertaking with the aid of this skill.
- Organizing skills
As a business administrator, you should create to-do lists and label them according to priority to practice your expertise. Employers value organizing skills, and having them will help your personal life. It will help you demonstrate your proficiency in handling business correspondence. Organization skills, sorting, and filing is crucial for office administrators.
Being organized is a crucial life skill, but keeping your job structured is where it shines. You may stay focused on important things by doing these things every day, such as maintaining a clean desk and prioritizing your work (and giving you more peace of mind in the process).
- Problem-solving
Problems and ambiguous circumstances are inherent in the job. Innovative thinking and offering the best solutions are highly valued. For instance, if a team member is absent from work, managing the problem by finding a temporary substitute from within the staff rather than whining about the absence will demonstrate your situational awareness.
You will need to use this skill while working late with your team or when an issue arises with a crucial project. No matter your specialty or function, issues will unavoidably come when you operate in business. Employers will love to see that you can take control of these situations and discover solutions.
Issues and problems do occasionally arise. Your employers will value you more if you can contribute a well-crafted solution that can improve an issue.
- Research
Business administrators will need to be great at researching to gather materials and compile reports for other employees within their departments. They are to ensure they purchase the appropriate products for their coworkers.
- Self-motivation.
Management rarely works directly above the administrative staff, watching everything they do. However, any decline in motivation or drive will be evident in reports and tasks.
Therefore, administrative staff members should be self-motivators; they must understand what has to be done and carry it through.
Social media knowledge
Digital and social media are essential to business. Employers prefer business administrators with a foundational understanding of social media platforms like Facebook, Twitter, Instagram, and Tiktok, as it helps promote businesses.
- Technology Knowledge
Digital technology is relevant in business operations, and larger enterprises have specialized software and apps. Data organization is made easy with database management. You will develop organizational skills by maintaining offline file systems and working with spreadsheets. Being digitally inclined is a talent that can genuinely assist you in becoming a polished business administration professional.
This skill is relevant to the organization because modern workplaces adopt the newest technologies to get an advantage over others. You will want to be on the leading edge of technology for everything from email to social media to the next big thing. Employers and clients value these abilities highly, particularly in a computer-intensive field like business administration.
- Time management
You should provide a time value for each task as a business administrator. To manage projects on time, you must understand how to schedule workdays and prioritize activities. Whatever route you take in your business administration career, you need to manage time efficiently. Your teammates will appreciate you when you demonstrate that you can manage several projects and fulfill deadlines.
- Writing
Even if we live in a digital age, having strong writing skills is still very vital. Your employer will value you much more if you can swiftly write and produce emails, texts, social media posts, crucial business documents, or other written communication with little to no errors or problems.
How to Become a Business Administrator
- Pursue your education
Get a high school certificate, then go for your bachelor’s degree. Most people pursue degrees in business, although some may be interested in studying advertising, finance, or accounting.
- Acquire an internship
You can gain practical experience and hone your business administration abilities by interning. You might be able to network with industry experts and learn from their career experiences. Internships may also cover a range of business specialties, including marketing and sales, business administration, and business expansion.
- Advance your education
After your first degree, you can advance your studies by pursuing a master’s in business or a related discipline. You can also choose to go for your MBA or Ph.D.
- Expand knowledge and appear more professional by acquiring certificates
There are certificates a business administrator can add to their professional titles, some are:
Certified Administrative Professional (CAP): This certification is specifically for individuals pursuing an administrative role. It tests their ability to apply knowledge of administrative duties in project management, business writing, records management, technology, communication, and operation functions.
Certified Project Management Professional (CPMP): This can be useful for business administrators looking to specialize in managing and overseeing business projects. The certification exam tests their ability to apply project management and business administration skills to different factors or situations involving project management.
Where to Work as a Business Administrator
- Banks
- Hospitality industry
- Insurance companies
- Law firm
- Supermarkets and malls
- Medical environment
- Schools
- Telecommunications organizations
- Technology companies
Business Administrator Salary Scale
Business administrators’ salaries vary as the industry, location, qualifications, and years of experience may determine what they will earn. A business administrator may make an annual average salary of $57,505. The salary range may fall between $48,930-$147,500.
